Administrative Support Coordinator

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The Administrative Support Coordinator serves as the primary administrative support liaison for the Physician Assistant (PA) Program located in Northern Kentucky. This role requires collaboration across academic and administrative departments at the university's main campus while independently supporting the daily operational needs of the remote site. The ideal candidate is proactive, organized, adaptable, and skilled at managing logistics, communication, and documentation in a dynamic academic environment.

Key Responsibilities:

Administrative Support

• Provide comprehensive administrative support to the Program Director, faculty, and staff at the Northern Kentucky site.
• Maintain program records, schedules, and calendars.
• Coordinate travel, meetings, and event logistics for faculty and visiting staff.
• Process and track purchase orders, supply requisitions, and reimbursements.
• Take and distribute minutes for program faculty meetings and retreats.

Communication & Coordination

• Communicate effectively with faculty, staff, students, and external partners.
• Draft and distribute internal communications, memos, and updates as needed.

Student & Program Support

• Assist with onboarding and communication for new PA students.
• Support admissions logistics (file organization, applicant communication as needed).
• Help manage assessment tracking, student files, and accreditation documentation.

Operational Support

• Monitor and maintain the physical site (e.g., office supplies, IT needs, facilities requests).
• Oversee filing systems (physical and electronic), ensuring confidentiality and organization.
• Support preparation of accreditation documents and reports in coordination with faculty and administrators.

Qualifications:

Required:

• Excellent organizational, interpersonal, and communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and office equipment.
• Ability to manage multiple priorities independently.

Preferred:

• Associate degree or higher in business, education, healthcare administration, or related field.
• Minimum of 2 years of administrative experience, preferably in higher education or a healthcare setting.
• Familiarity with PA program structures and accreditation requirements (e.g., ARC-PA).
• Experience working in a distributed campus or multi-site academic environment.

Work Environment:

• Based at the Northern Kentucky Campus
• Regular collaboration with main campus via email, phone, and video conferencing.
• Must be able to manage office needs with minimal on-site supervision.

Location: Northern Kentucky Campus- Florence, KY

Reports To: Program Director, Physician Assistant Studies

Employment Type: Full-Time, On-Site

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"life-more-abundant."