HR Generalist Systems and Compliance

Company Overview:

Ocean State Job Lot (“OSJL” or the “Company”) is a dynamic $850+ million general merchandise retailer with a strong foothold across the Northeast and Mid-Atlantic. With over 160 stores currently and ambitious plans to reach 180 locations, OSJL offers exciting opportunities for growth and contribution. We are an opportunity-driven retailer owning over 50% of our operating locations, totaling 8 million square feet, demonstrating our stability and long-term vision. At OSJL, you will be part of a team committed to delivering exceptional value to our customers while driving positive change and a more responsible future for retail within our communities.

Job Description:

The Human Resources (“HR”) Systems and Compliance Generalist role at Ocean State Job Lot (“OSJL” and “Company”) supports the day-to-day operations and maintenance of the Company’s Human Capital Management (“HCM”) system. This role focuses on providing technical support, assisting with system enhancements under the guidance of the HCM Solution Delivery Manager. Additionally, this role serves as the primary compliance lead for the HR department, ensuring adherence to relevant labor laws, regulations, and internal processes and policies.

 

Key Responsibilities:

• Serve as the primary expert for all HR compliance matters in partnership with Legal, proactively staying informed of changes in federal, state, and local labor laws, regulations, and industry best practices.
• Own the development, implementation, and regular review of clear and effective HR policies and procedures that ensure legal alignment and best practices across all operating states.
• Provide comprehensive guidance and training to HR staff and leaders on intricate compliance requirements, fostering a culture of adherence and understanding.
• Ensure the accuracy and currency of the internal Company website for effortless access to compliance information.
• Guarantee adherence to all regulations throughout the entire associate lifecycle, from recruitment and onboarding to leave management, performance, and separation. This includes staying informed of evolving state-specific requirements (i.e., minimum wage, paid sick leave, family leave).
• Ensure the HCM system is accurately configured to support and maintain compliance with all applicable laws and regulations, including data privacy and security.
• Audit HR processes and documentation regularly to identify and mitigate compliance risks.
• Maintain current knowledge of state-specific unemployment laws and regulations to minimize liability and ensure proper record-keeping.
• Provide comprehensive technical support to HR staff and end-users, expertly diagnosing and resolving system-related issues and answering inquiries in a timely and effective manner. 
• Collaborate with HRIS, IT, and external vendors on the full lifecycle of HCM system enhancements and upgrades, including routine maintenance, configuration, data integrity, and thorough testing, to ensure optimal performance and compliance.
• Proactively monitor system performance metrics, identifying potential areas for improvement and contributing to a seamless user experience.
• Develop and deliver comprehensive training and documentation (e.g., guides, FAQs, and regular updates) for system processes, configurations, and compliance-related features to ensure widespread understanding and adoption among stakeholders.

Qualifications:

• Bachelor degree in Human Resources administration or a related field or equivalent years of experience is required.
• 3 or more years of experience working in HR with HCM systems (i.e., UKG, Workday, or Oracle HCM Cloud) is preferred.
• Demonstrate excellent problem-solving, troubleshooting, and analytical skills, with a strong attention to detail.
• Possess a strong understanding of HR processes, data, and relevant labor laws and regulations, coupled with experience in HR compliance.
• Exhibit strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficient in Google platform (i.e., Sites, Slides, Drive, Docs, Sheets).
  
  

Work Environment:

• Works primarily in a climate controlled environment with minimal safety and health hazard
  potential. 
• Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Hybrid work option: Some work may be completed outside of the Company locations, with at least three (3) days a week in the Corporate Office. The role is responsible for setting up a professional and ergonomically safe work environment and to be available during working hours.  Hybrid work options are not guaranteed and are subject to change at any time based upon Company policy, associate performance and business needs.

This job description does not list all the duties of the job.  You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position.  Leadership has the right to revise this job description at any time.  The job description is not a contract, either express or implied.  You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

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The annual salary range for this position is between $58,000 - $70,000. Salary commensurates with years of experience.