Bcdpha Budget - Coordinator 1

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Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.

You must complete all required portions of the application and attach the required documents in order to be considered for employment.

Department

OPH-BCDPHA

Job Summary

Job Description

• Supports work through the coordination of team operations, coordination and management of grants budgets, and fiscal management for the Bureau of Chronic Disease Prevention and Healthcare Access (BCDPHA) Operations Division of Support Services.
• Coordinates with BCDPHA Operations Division of Support Services programs in the development of specific grant budgets and budget narratives.
• Reviews grant budgets and prepares related documents for operations and program staff.
• Supports the annual budget planning process by coordinating schedules, identifying and communicating status and deadlines.
• Assists in monitoring and reviewing payroll and fringe benefits expenditures for accuracy as the budget is spent during the fiscal year.
• Researches, compiles, verifies, and analyzes budget and financial data to support operations.
• Evaluate and reconcile monthly contract invoices and reported expenditures.
• Assists with all accounts payable tasks such as preparing and payment of bureau invoices and purchase order creations.
• Assists supervisors and managers in preparing documents for routine contracts, MOUs, CEAs, RFPS, grants agreements, reports, amendments, and sub-grant agreements.
• Performs administrative support activities such as maintaining files and central records.
• Contact partners and vendors for documents & other operational requests.
• Tracks purchases as requested by division staff.
• Tracks, monitors, and maintains backup documentation as per LDH policy.
• Other tasks as assigned.

QUALIFICATIONS

REQUIRED:

• Bachelor's Degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow-up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

• Advanced degree.
• Minimum 1-year professional experience with LaGOV, ECC, and eProcurement.
• Minimum 1-year professional experience with budget and grant management.
• Minimum 1-year professional experience with contract invoices.
• Relevant industry certifications.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
• Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.