BCDPHA Program Support - Coordinator 3

University of New OrleansBaton Rouge, Louisiana

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Job Description

Thank you for your interest in The University of New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting. You must complete all required portions of the application and attach the required documents in order to be considered for employment.

Department

OPH-BCDPHA

Job Summary

Job Description

Serves as special assistant and strategic advisor to the Bureau of Chronic Disease Prevention & Healthcare Access (BCDPHA Well-Ahead) Leadership and Bureau Director.
Manages multiple strategic business projects to achieve organizational objectives, fostering cross-functional collaboration with operations, technology, finance, compliance, human resources, etc.
Manages projects and milestones, reporting up and across the organization as needed.
Consults with the leadership to create the department’s business strategic plan. Supports leadership to ensure the strategic vision is articulated and shared effectively. Understands and anticipates the key deliverables and proactively planning and supporting those needs to ensure early, high-quality development and implementation.
Ensures that all of the projects for BCDPHA leadership team are managed in a single place, are updated on a weekly basis, and are aligned with the priorities of the OPH and LA Department of Health.
Supports BCDPHA leadership by providing accurate updates on projects and initiatives, including their results and challenges, on a weekly and ad-hoc basis.
Tracks and helps drive completion of key deliverables and follow up on outstanding items to support strategic planning
Stays abreast of the latest business processes and advancements to automate and modernize systems.
Conducts meetings and presentations to share findings. Documents and communicates results of the team’s efforts.
Gathers critical information from meetings with various stakeholders and produce useful reports.
Develops standard BCDPHA operating procedures and ensures compliance with Bureau policies and legal guidelines
Prepares reports, trainings, presentations, dashboards and data as needed.
Facilitates communication between different departments within the organization
Assists with event planning and coordination as needed.
Handles confidential information with discretion
Other tasks as assigned.

QUALIFICATIONSREQUIRED:

Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
Minimum 3 years professional experience performing administrative functions within an office environment or health care field.
Minimum 1 year professional experience with project or program support.
Excellent analytical and critical thinking skills; effective organizational and time management skills.
Great attention to detail and follow up.

Ability to manage projects, assignments, and competing priorities.
Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

Advanced degree.
Minimum 4 years professional experience performing administrative functions within an office environment or health care field.
Minimum 2 years professional experience with project or program support.
Minimum 1 year professional experience working with relevant LDH internal systems.
Relevant industry certifications.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

Detailed resume listing relevant qualifications and experience;
Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.

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