Office Experience And People & Culture Coordinator

About Us:

Orveon is a new kind of beauty company launched in December 2021 when we acquired our three iconic brands - bareMinerals, BUXOM, and Laura Mercier. Operating in 40+ countries, we're a truly global business. Our headquarters are in New York, with additional locations in major cities worldwide.

We love our brands and are embarking on a powerful shift: To change how the world thinks about beauty. We are a collective of premium and prestige beauty brands committed to stark honesty, co-creation, and making a sustainable cultural impact.

People here are passionate, entrepreneurial and most of all, bold. This is an inspirational group of talented, silo-busting, confident and humble people, working together to build something better. We are looking for the best talent to join us on that journey. We believe we can accomplish more when we #Face Forward Together!

Job Summary:

We are looking for a skilled individual to undertake the role as our Office Experience and People & Culture Coordinator. While being an integral part in ensuring that our office operations run smoothly. An excellent office coordinator is, above all, an organized and competent professional. This position requires in-office presence four days a week.

Primary Responsibilities:

Office Experience

• Ensure a personal, friendly experience for all employees and office visitors.
• Issue visitor passes and schedule visitors with the building security team.
• Act as the primary point of contact for all internal and external office-related inquiries.
• Accept, sort and distribute all incoming mail deliveries. Distribute interoffice mail, FedEx, UPS, and any courier packages as needed.
• Ensure conference rooms are kept neat and set up in preparation for large meetings.
• Maintain inventory of office supplies, including regularly restocks and organization.
• Oversee office maintenance with vendors and building management, ensuring all request are completed to a high standard and in a timely manner.
• Oversee the upkeep of kitchen and common areas on both floors, including food and beverage management, dishwasher loading, and snack restocking.
• Maintain and clean coffee machines.
• Order and replenish snacks and beverages.

Orientation & Onboarding:

• Collaborate with Talent Acquisition, IT, and People & Culture teams to ensure a seamless onboarding experience.
• Deliver engaging and informative new hire orientation sessions, demonstrating strong communication and presentation skills.
• Introduce new employees to Orveon's values, policies, benefits, and employee handbook in a clear and compelling manner.
• Process new hire documentation using the UKG HRIS system.
• Ensure compliance with employment regulations, including I-9 verification, E-Verify, and Social Insurance Number checks.
• Serve as the primary point of contact for new hires, providing guidance and support throughout their onboarding journey.

Offboarding:

• Partner with TA, People & Culture, and IT to process terminations of employees and contractors using the UKG HRIS system

HRIS Systems Administration:

• Assist with employee access issues for various HRIS systems, including UKG and Workforce Management (WFM).
• Validate the UKG HRIS system through monthly census reviews.
• Administer employee benefits.
• Generate goals and other reports as assigned.

Additional Responsibilities:

• Maintain and update monthly organizational charts.
• Perform general administrative tasks such as filing, photocopying, and mailing.
• Provide executive administrative support as required.
• Take on additional projects and responsibilities as assigned.

Other skills:

• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word and/or Power Point).
• Capable of meeting strict deadlines, multitask, and work independently in a fast-paced, entrepreneurial environment.
• Proven ability to work cross-functionally and with executive team, managers, employees and with external partners/vendors.
• Customer-focused attitude with a high level of professionalism.
• Organized, detail oriented, critical thinking, strong work ethic, passionate and flexible.
• Excellent concise written and verbal communication skills and ability to maintain confidentiality.
• Ability to utilize sound judgment and problem-solving skills

What We're Looking For

• A detail-oriented, resourceful, and dependable professional.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with HRIS systems (UKG preferred) is a plus.

What Orveon offers you:

You are a creator of Orveon's success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We're a human sized company so your work will have a big impact on the organization. We invest in the well-being of our Orveoners - both personally and professionally and provide tailored benefits to support all of you, such as:

• "Hybrid First" Model 4 days per week in office, balancing virtual and face-to-face interactions.
• "Work From Anywhere"- Freedom to work three (3) weeks annually from the location of your choice.
• Complimentary Products- Free and discounted products on new releases and fan-favorites.
• Professional Development- Exposure to senior leadership, learning and development programs, and career advancement opportunities.
• Community Engagement- Volunteer opportunities in the communities in which we live and work.

Other things to know!

Pay Transparency- One of our values is Stark Honesty, and the following represents a good faith estimate of the compensation range for this position

At Orveon Global, we carefully consider a wide range of non-discriminatory factors when deter-mining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications.

The pay range for this position is $51,500 $64,500. Supplemented with all the amazing benefits above for full-time employees!

Opportunities and Accommodations- Orveon is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. Find out more on our careers page.

BE AWARE OF FRAUD! Please be aware of potentially fraudulent job postings or suspicious recruiter activity by persons that are posing as Orveon Global Recruiters/HR. Please confirm that the person you are working with has an @orveonglobal.com email address. Additionally, Orveon Global does NOT request financial information or payments from candidates at any point during the hiring process. If you suspect fraudulent activity, please visit the Orveon Global Careers Site at https://www.orveonglobal.com/career to verify the posting and apply though our secure online portal.