Office Manager

Recruiter At LawSan Antonio, TX

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Job Description

Establish family law firm is seeking a detail-oriented and experienced Full-Time Bookkeeper/Office Manager to join our team. The ideal candidate will manage all financial operations and office administration, requiring proficiency in QuickBooks and Excel, with at least 4 years of relevant experience. The candidate must work independently and lead in a team environment.

This is an onsite, full-time, Monday through Friday role.

Responsibilities:

Client Billing: Generate and review client invoices, coordinate with attorneys to resolve billing discrepancies, and handle accounts receivable duties.
Trust Accounting: Manage trust accounts in compliance with legal regulations and reconcile trust account activity regularly.
Financial Analysis: Assist in financial analysis and reporting.
Case Management Support: Organize case files, documents, and correspondence.
HR Administration: Assist with employee onboarding, benefits administration, and personnel record maintenance.
Technology Management: Oversee technology systems and software applications.
Office Policies and Procedures: Develop and enforce office policies and procedures.
Client Relationship Management: Foster positive relationships with clients.
Marketing Support: Assist with website maintenance, social media management, and promotional materials.
Continuing Education: Stay informed about developments in bookkeeping practices and office management trends.
Contribute to the overall success and efficiency of the law firm's operations.

Qualifications:

Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Minimum of 4 years of prior experience in bookkeeping or accounting roles in a law firm.
Proficiency in QuickBooks and Microsoft Excel is required.
Strong attention to detail and accuracy in data entry and financial calculations.
Excellent organizational and time management skills.
Strong communication skills, both verbal and written.
Ability to work independently and as part of a team in a fast-paced environment.
Knowledge of legal industry practices and terminology.

Benefits:

Competitive salary commensurate with experience.
Health insurance coverage.
Retirement savings plan options.
Paid time off and holidays.