Billing and Payroll Specialist

JOB TITLE: Billing and Payroll Specialist

About Out of the Box Solutions

Out of the Box Solutions is a trusted provider of support services for individuals with intellectual and developmental disabilities throughout Oregon. Our vision is to partner with families and support workers to provide the highest quality care and build long lasting relationships. We are seeking a Billing and Payroll Specialist to join our administrative team and ensure accuracy and efficiency in all aspects of billing and payroll operations.

Position Summary

The Billing and Payroll Specialist is responsible for performing all billing and payroll functions in compliance with Oregon state regulations and organizational policies. The successful candidate will have extensive experience using billing and payroll platforms such as Paychex (or a similar payroll platform), with the ability to manage complex billing workflows, payroll processing, and reconciliation tasks accurately and on schedule. Familiarity with WellSky(or a similar platform) and previous experience within the intellectual and developmental disability (I/DD) services field are highly preferred.

This position is entirely in-office and requires strong attention to detail, confidentiality, and the ability to work collaboratively in a professional environment.

Essential Duties and Responsibilities

• Prepare, process, and submit all billing through Oregon’s eXPRS portal, ensuring compliance with state and agency requirements.

• Manage biweekly payroll using Paychex, verifying time entries, deductions, and benefits for accuracy.

• Monitor service authorizations and funding allocations to ensure correct billing and payroll alignment.

• Maintain and reconcile accounts, resolving discrepancies and ensuring accuracy of financial records.

• Generate reports and assist with financial audits as requested by management or state agencies.

• Communicate effectively with staff, supervisors, and state representatives to ensure clarity and compliance.

• Uphold strict confidentiality and data security standards for all payroll and billing information.

• Ensure the stakeholders of the agency receive the weekly required reports

Required Qualifications

• Minimum of three (3) years of professional experience in billing and payroll.

• Experience with Paychex payroll software/ or software similar for payroll (required).

• Strong proficiency with Microsoft Excel, Word, Google Sheets, Google docs, and general accounting software.

• Excellent organizational, analytical, and time management skills.

• Ability to work independently while maintaining accuracy and meeting tight deadlines.

Preferred Qualifications

• Experience with WellSky or similar healthcare billing platforms.

• Prior work experience in the intellectual and developmental disability (I/DD) services industry.

• Knowledge of Oregon Medicaid billing processes and regulations.

• Proven experience with Oregon’s eXPRS billing portal.

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent work experience.

Compensation and Benefits

• $28 to $38 dollar hourly rate based on prior experience

• Comprehensive health and dental Insurance 

• Term Life Insurance 

• Whole Life Insurance (voluntary benefit)

• 401K Options

• Next Day Pay Options 

• Bi- Monthly Pay on the 10th and 25th 

• Paid time off

• Supportive and collaborative team environment

How to Apply: If you are a motivated individual with a passion for accuracy and efficiency in billing operations, we encourage you to apply for the Billing and Payroll  Specialist position at Out of the Bx Solutions. Please apply online by submitting your resume outlining your qualifications and relevant experience. 

Out of the Box Solutions is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals regardless of race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.