Billing Assistant

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

Alston & Bird is seeking a detail-oriented and motivated entry-level Billing Assistant to join our dynamic Finance team. This is an excellent opportunity for someone looking to launch their career in a collaborative, client-focused environment where your work directly supports the firm’s financial operations and client relationships. In this role, you’ll gain hands-on experience with client invoicing, electronic billing systems, and financial reporting. You’ll be a key contributor in ensuring billing accuracy and compliance, while building strong relationships with attorneys, legal administrative assistants, and external client contacts.

ESSENTIAL DUTIES:

• Assist assigned Sr. Billing Coordinator/Specialist with day-to-day operations.
• Assist with revisions of prebills in accordance with billing attorney instructions, posts changes to the accounting system, and generates client bills. 
• Ensures that all requests and instructions encompassing client billing are consistent with firm policies, guidelines, and ethical standards.  Audits final bills before sending to the client.
• Ensure prebill tracking is being performed.
• Post final bills to the accounting system.  Ensure that all supporting documentation is properly stored in iManage on a timely basis.
• Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts.  This position requires routine communication with firm attorneys, client contacts, legal administrative assistants, and others, both inside and outside the firm.
• Maintain the confidentiality of all financial matters exposed to during the course of performing job duties.
• Proactively communicate with all parties and address any issues or concerns.
• Performs special projects as assigned.

SKILLS NEEDED TO BE SUCCESSFUL

• General knowledge of MS Office suite, including advanced Excel skills (vlookups, pivot tables, subtotaling, accessing external data sources etc.).
• Excellent oral and written communication skills, including the ability to correctly interpret communications from a variety of sources and explain complex technical communications to contacts in various roles.
• Must have a high level of customer service with the ability to build strong positive team relationships.
• Ability to maintain confidentiality of all financial matters.
• Thorough understanding of firm and finance department policies, procedures, and ability to identify issues and enforce compliance with those policies and procedures.
• Excellent organizational skills for prioritizing workload.

EDUCATION & EXPERIENCE:

• Bachelor’s degree in Finance or Accounting preferred but not required.
• Previous experience in professional services, preferred but not required.

WHY ALSTON & BIRD?

• At Alston & Bird, we foster a collaborative, inclusive, and thriving workplace culture. This entry-level opportunity and is ideal for individuals looking to gain experience in a professional environment. You’ll work closely with our team and develop skills that can support your long-term career goals. If you're looking for a place to build your career and make an impact, we’d love to hear from you.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact garett.bechdolt@alston.com.

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.