Billing Clerk

Billing Clerk

Gulf Copper Government Services is seeking a Billing Clerk to join our team on a permanent basis.

Location: Norfolk, VA.

About us:

For over 75 years, Gulf Copper & Manufacturing has been a customer-driven leader in the marine and offshore industries, delivering unwavering quality and an uncompromising commitment to safety, integrity, and environmental protection.   

Benefits We Offer:

• 401 (k)
• Group Health & Dental Plan
• Short -& Long-Term Disability Insurance
• Life & Voluntary Life Insurance
• Holiday & Vacation Pay
• Employee Assistance Program

Essential Duties and Responsibilities:

This position is responsible for the following: Other duties may be assigned.

1. Assign project numbers for new entries in CRM, open project SharePoint sites, and/or other appropriate systems.
2. Monitor Customer Relationship Management (“CRM”) and/or other appropriate systems for project entries for accuracy, i.e., status and project start date.
3. Open/close projects in the system and maintain project documentation including customer purchase orders, prejob budgets, etc.
4. Set up project budgets in the ERP and/or appropriate other system and run the Cost Summary Report to confirm budget set up.
5. Assist Project Managers with ongoing project reporting, cost review and cost correction.
6. Attend project meetings with project managers and customers as needed.
7. Process customer billing using the ERP and/or appropriate other system and Microsoft Excel to prepare billings and research billing issues. File the customer billing along with appropriate backup in the appropriate systems.
8. Enter invoices in the Government’s WAWF system and follow up through payment.
9. Process revenue for month end and document revenue calculations.
10. Communicate with Billing Manager / Accounting Managers/ Project Management and others.
11. Contact customers to collect outstanding invoices and assist with customer questions.
12. Attend the weekly collections meeting to update management on the status of unpaid invoices.
13. Prepare and update Project Cash Flow forecasts.
14. Perform other duties as assigned.

Required Education & Experience:

1. High school education or equivalent
2. Some college courses in business, Accounting or Finance preferred.
3. Five years of billing, accounting or equivalent experience required.
4. Billing or accounting experience in an environment that uses Job Cost Accounting preferred.
5. Computer literate, including advanced skills using Microsoft office (Word, Excel, Outlook) and experience with accounting software.

Working Conditions:

1. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to attend meetings at various sites.
2. Mobility to climb up and down stairs all day, as needed.
3. Health, transportation, and family arrangements to attend work every weekday from 8 am to 5 pm and work on the weekends, as needed.
4. Strength to lift and carry materials weighing up to twenty (20) pounds.
5. Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day.
6. Hearing and speech to communicate in person and over the telephone.
7. Regular exposure to all weather conditions, especially hot, humid, and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions.

Necessary Equipment Operation:

1. Office equipment, including telephone, scanner, computer, printer.\

Special Skills:

1. Excellent interpersonal and communication skills.
2. High performance and a strong team player.
3. Commitment to company values.
4. Ability to function under pressure in a fast-paced environment.
5. Ability to meet deadlines.

* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email: hrcorp@gulfcopper.com.  If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail: hrcorp@gulfcopper.com.

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