Billing Coordinator

Our Finance and Accounting department has an excellent opportunity for a Billing Coordinator in the Orange County or Los Angeles offices. This is a primarily remote, non-exempt position that reports to the OC Billing Supervisor. This position supports regional billing for the Firm by working with attorneys to prepare monthly bills and electronic billing while

exhibiting a high level of customer service to the Firm’s attorneys, secretaries, staff, and Clients.

Responsibilities:

• Utilize Elite 3E, BillBlast, and other firm software to perform duties and responsibilities.
• Review and edit proformas in response to attorney and legal assistant requests.
• Verify accuracy of billing instructions, rates, and edits made to proformas.
• Communicate billing discrepancies, deadlines, and requests to supervisor, attorneys, and legal assistants.
• Ensure invoices comply with outside counsel guidelines, billing requirements, and deadlines.
• Distribute invoices and supporting documentation to clients in a timely manner.
• Respond to billing requests and inquiries from clients, attorneys, and legal assistants in a timely manner.
• Review and update special billing instructions, distribution lists, and other billing fields in firm software.
• Provide billed and unbilled amounts for accruals and budgets in response to various requests.
• Support e-Billing specialist and accounts receivable analyst as needed.
• Collaborate with team members and supervisor to offer or request assistance and streamline processes.
• Other duties as requested and assigned.

Requirements:

• Bachelor's degree with a minimum of three (3) years of related experience or the equivalent combination of education and experience. Previous experience in a law firm environment and knowledge of billing department operations is essential and an understanding of flat fee intellectual property billing, following fee schedules, is highly desirable.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, and a strong working knowledge of Excel. Solid billing experience utilizing Elite software. Experience with major E-billing vendor sites and Bill Blast is a plus. Strong Internet research skills and the ability to use legal and financial research systems. Proven aptitude to learn new software applications.
• General knowledge of accounting principles and internal control concepts. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, probability, statistical inference, and proportions to practical situations.
• Demonstrated ability to multi-task and be detail-oriented with strong follow-up methods. Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines. Ability to exercise discretion with confidential and sensitive information.
• A strong client service approach and team orientation. Ability to speak effectively and respond to common inquiries or complaints from all levels of clients, professional staff and support staff. Interpersonal communication skills are necessary to maintain effective relationships with partners, attorneys, clients, and staff, and to exhibit a high degree of responsiveness, diplomacy, and professionalism in these interactions.

How to Apply:

Interested individuals should apply directly to the posting via our website. Please include your resume.

About Us:

BakerHostetler is recognized as one of the leading law firms in the country. With over 1,000 attorneys in 18 offices from coast to coast, BakerHostetler is a great place to work for those seeking professional and personal growth in a collaborative environment. We deliver the highest quality counsel to our clients, who include many of the nation’s largest and most well-known companies. BakerHostetler’s values have remained unchanged since our founding more than 100 years ago: dedication to the law, commitment to the highest standard of client service, continuous development of our people, and active participation in the communities in which we work and live.

BakerHostetler offers a comprehensive and competitive benefits program. Specific information is provided during the interview process.  

• Competitive Salaries
• Performance Bonus Program
• Generous Time Off
• Generous Retirement Program including 401(k) Plan
• Group Health, Dental, and Vision Insurance.
• BHealthy Wellness Program
• Life Insurance
• Voluntary Accident Insurance – Self and Family
• Short and Long-Term Disability
• Pre-Tax Benefit Programs

Baker & Hostetler LLP is an Equal Opportunity Employer.

Please visit www.bakerlaw.com for more information about our firm.

The expected annual salary for this position ranges from $65,000-90,000. The salary offered will be determined by a wide range of factors including but not limited to region, experience level, education/training, and relevant skills.

BakerHostetler is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.