Billing Specialist III

Job Description:

Overview:

This position is responsible for the project billing process, to include responding to client inquiries and verifying chargeable time, in accordance with established accounting standards and billing policy. 

Responsibilities:

∙ Work with the Accounting Data Analyst on project initiation and client billing relative to consultant invoicing and reimbursable expenses

∙ Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders and other contract modifications, approvals and any additional services-related to billing

∙ Attend monthly billing meetings with PM's and PIC's

∙ Make transfers of employee billable hours and expenses

∙ Open and close projects/tasks/sub-tasks

∙ Research any issues to optimize the billing possibilities for the billing period

∙ Write off any receivables, labor or expenses as directed by the PM or PIC

∙ Prepare final invoice package containing draft and final invoices for billable projects, including applicable backup for approval by PM

∙ Mail/e-mail final invoices; scan and save client invoice copies with backup on network in accordance with standard procedures

Qualifications:

∙ Associate’s Degree in Accounting or 5 year's experience in accounting/billing process with some college course work completed in accounting

∙ Intermediate to advanced computer literacy in MS Word, Excel, PowerPoint; any accounting software

∙ Knowledge of Deltek Vantagepoint software is a plus but not required

∙ 5 year's experience in billing and receivables; 2 year's experience in the A/E industry preferred

∙ Ability to effectively manage high volumes of work with quick deadlines and changing priorities on a consistent basis

∙ Ability to effectively develop and maintain professional relationships with all level of employees in an organization in a fast-paced environment

∙ Must be able to work 8 am to 5 pm, Monday through Friday with occasional overtime as needed or requested

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EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.