Board Of Education Assistant Secretary

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Job Posting Title:

Board of Education Assistant Secretary

Job Description:

Provides high-level administrative and operational support to the Board of Education and executive leadership team. This position plays a key role in facilitating effective communication, ensuring efficient coordination of meetings, documentation, and correspondence, and maintaining confidentiality in all matters.

In this capacity, the assistant is responsible for preparing board meeting materials, managing calendars and schedules, coordinating travel and logistics, and supporting interdepartmental initiatives. The role requires frequent interaction with internal stakeholders, elected officials, and external partners, demanding a high degree of professionalism, discretion, and organizational skill.

Essential Physical Requirements: • Occasional lifting five (5) to twenty (20) pounds • Frequent sitting, standing • Occasional bending, squatting, reaching, stooping

Essential Environmental Demands: Mostly clean and comfortable.

Position Specific Information (if Applicable):

Responsibilities:

Serve as the District's Designated Elections Official; supervise all aspects of Board-related elections in coordination with Douglas and Elbert County Clerks and Recorders, ensuring compliance with all applicable statutes and deadlines.

Support the Board and Superintendent in maintaining transparency, public access, and documentation of governance processes.

Prepare and manage Board of Education budgets and expense reports; support expense tracking for Board and executive functions.

Collect, compile, and disseminate district information for internal and public audiences, including materials for closed and open meetings.

Perform other related duties as assigned or requested.

Assist with the development, revision, and dissemination of Board of Education policies, ensuring compliance with legal requirements and adherence to parliamentary procedures.

Serve as Assistant Secretary to the Board of Education for all regular and special meetings; prepare meeting agendas, take legally compliant and official minutes, and post minutes to the district website.

Synthesize submittals from the Superintendent's Cabinet to prepare Board agendas; manage the perpetual monitoring calendar and ensure timely follow-up on Board actions.

Provide direct administrative support to School Board Directors, including calendar management, document preparation from draft or verbal input, travel arrangements, and meeting logistics.

Coordinate and support assigned Board Committees (e.g., District Accountability, Fiscal Oversight, Long Range Planning), including agenda preparation and logistics.

Support the Board of Education's Community Connection Plan by planning and handling logistics for community engagement events.

Respond to internal and external inquiries on Board policies and procedures, including high-priority constituent concerns; ensure appropriate referral and follow-up with Board Directors, the Superintendent, or district staff.

Receive and distribute all individual and Board correspondence; draft responses and communications on behalf of Board Directors for review and signature.

Maintain, secure, and organize confidential, privileged, and sensitive records in accordance with Board policy and legal requirements; serve as the official Custodian of Records.

Manage the Board Room and serve as a technical resource for AV equipment, livestreams, and related software during meetings and events.

Certifications:

Education:

Associate's Degree

Skills:

Computer applications skills: Microsoft Office, Excellent verbal and written communication skills, Has the ability to effectively communicate with the school district community, Has the ability to perform responsibilities without the necessity of close supervision., Has the ability to understand and follow complex oral and written instructions, Has the ability to work cooperatively with supervisors and co-workers., Is flexible., Maintains a generally positive attitude., Observes all District policies and procedures., Problem solving, organizational, and analytical skills including budget oversight., Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions.

Position Type:

Regular

Primary Location:

Wilcox

One Year Only (Yes or No):

No

Scheduled Hours Per Week:

40

FTE:

1.00

Approx Scheduled Days Per Year:

260 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

$31.07 USD Hourly

Maximum Hire Rate:

$40.79 USD Hourly

Full Salary Range:

$31.07 USD - $50.50 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid vacation, sick and personal time.

This position will be open until filled, but will not be open past:

November 8, 2025