Bookkeeper / Accounting Specialist

Bookkeeper / Accounting Specialist

Panhandle GetawaysLocation: Two Office Locations to choose from: Panama City Beach, FL or Roswell, Georgia (On-site; local presence required)Job Type: Full-Time | Accounting & Finance

About Us

Panhandle Getaways is proud to be recognized as one of the Top 50 Vacation Rental Property Management Companies in the World by Rentals United. With over 900 short‑term vacation rental properties along the Florida Panhandle, we deliver exceptional vacation experiences while protecting and growing owner investments.

Role Overview

We're seeking a hands-on, detail-oriented Bookkeeper / Accounting Specialist to manage day-to-day accounting operations across Panhandle Getaways and its affiliated companies. This role focuses on QuickBooks management, budget tracking, expense categorization for tax purposes, and reviewing credit card reports in Expensify. You'll collaborate closely with our CPA, who handles income statements and balance sheets, ensuring all records are accurate, organized, and audit-ready.

The ideal candidate thrives on precision, enjoys working with numbers, and can confidently manage multiple entities with consistency and accountability.

Key Responsibilities

• Bookkeeping & QuickBooks Management
  • Maintain accurate financial records for multiple businesses.
  • Reconcile bank accounts, credit cards, and vendor payments regularly.
  • Enter and categorize transactions properly for tax and reporting purposes.
  • Generate and review weekly and monthly reports in QuickBooks.
• Expense Review & Credit Card Reporting
  • Review employee and company credit card transactions for accuracy.
  • Approve and manage expense reports in Expensify, ensuring proper categorization and documentation.
  • Identify discrepancies or policy violations and follow up promptly.
• Budget Tracking & Oversight
  • Monitor and track budgets across departments and business entities.
  • Review spending versus projections and communicate variances to leadership.
  • Assist in preparing and reviewing annual and quarterly budgets.
• Tax Readiness & Compliance
  • Ensure correct categorization of expenses for IRS and CPA compliance.
  • Prepare organized records for quarterly and annual CPA reviews.
  • Support the CPA with documentation for tax filings.
• Organization & Process Improvement
  • Maintain clean, organized financial documentation across all entities.
  • Implement consistent accounting processes for accurate, efficient recordkeeping.
  • Support leadership with ad-hoc financial reporting and analysis.

Preferred Qualifications

• 3+ years of bookkeeping or accounting experience, ideally with multiple business entities.
• Strong QuickBooks Online experience required (multi-entity preferred).
• Experience with Expensify or other expense management software.
• Understanding of expense categorization, chart of accounts, and tax fundamentals.
• Skilled in tracking and maintaining budgets across departments or projects.
• Highly organized, detail-oriented, and comfortable handling multiple priorities.
• Excellent written and verbal communication skills.
• Strong integrity and discretion when managing sensitive financial data.
• Proficiency with Microsoft Excel and general business software.
• Hospitality or property management accounting experience is a plus.

What's Great About Working with Us

• Competitive salary with opportunities for advancement
• Health, dental, and vision insurance
• Generous 401(k) match
• Paid time off and paid holidays
• Design your office perk - Make your workspace comfortable with anything/everything you need to bring your best self to work
• A genuinely fun company that has a culture of celebrating the wins, continuously improving, and collaborating together

Apply Now!