Business Assistant

We exist to create positive change for people and the planet. Join us and make a difference too!

Business Assistant / Business Support Assistant

Location: Gilbert, AZ (Hybrid 2 days in office)

Reporting to: Senior Leadership Team

We're looking for a highly organised, detail-oriented Business Assistant to provide high-quality support to senior stakeholders. This role is ideal for someone who thrives in a fast-paced, corporate environment, enjoys being the go-to person, and takes pride in keeping things running smoothly behind the scenes.

You'll be supporting senior leaders managing complex diaries, coordinating across teams, and handling day-to-day administrative and operational tasks that keep the business moving.

Key Responsibilities

• Providing proactive business and administrative support to senior stakeholders

• Managing complex and ever-changing calendars, including coordination with other assistants

• Scheduling meetings, preparing agendas, and ensuring follow-ups are tracked

• Handling expenses, invoices, and expense reporting accurately and on time

• Creating and formatting presentations and documents (PowerPoint, Word, Excel)

• Acting as a key point of contact for internal and external stakeholders

• Collecting, compiling, and maintaining monthly reports and information

• Supporting ad-hoc projects and business initiatives as required

• Ensuring confidentiality and professionalism at all times

Essential Skills & Experience

• Proven experience as a Business Assistant, Executive Assistant, or Team Assistant

• Strong proficiency in Outlook, PowerPoint, Teams, and expense management tools

• Excellent attention to detail and accuracy

• Confident working independently while being a strong team player

• Comfortable supporting senior leaders in a corporate environment

• Strong organisational and time-management skills

• Clear, professional communication skills (written and verbal)

Nice to Have (Non-Essential)

• Experience supporting multiple senior stakeholders simultaneously

• Exposure to reporting, data collation, or basic analysis

• Experience working in a fast-growing or matrix organisation

• Confidence improving processes or suggesting more efficient ways of working

What We're Looking For

• Someone reliable, proactive, and calm under pressure

• A strong sense of ownership - you see things through

• Professional, discreet, and trustworthy

• Adaptable and comfortable with changing priorities

What's in It for You

• Exposure to senior leadership and business decision-making

• A collaborative, professional working environment

• Opportunities to grow your skills and develop within the business

• Competitive salary and benefits package

About Us

BSI is a business improvement and standards company and for over a century BSI has been recognized for having a positive impact on organizations and society, building trust and enhancing lives.

Today BSI partners with more than 77,500 clients in 195 countries and engages with a 15,000 strong global community of experts, industry and consumer groups, organizations and governments.

Utilizing its extensive expertise in key industry sectors - including automotive, aerospace, built environment, food and retail, and healthcare - BSI delivers on its purpose by helping its clients fulfil theirs.

Living by our core values of Client-Centricity, Agility, and Collaboration, BSI provides organizations with the confidence to grow by partnering with them to tackle society's critical issues - from climate change to building trust in digital transformation and everything in between - to accelerate progress towards a better society and a sustainable world.

BSI is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace.