Business Office Coordinator

The Business Office Coordinator is the liaison between vendors, residents, resident families, and staff. Ensures accurate financial recordkeeping and assists in the understanding and verification of accounting done within the community. Complies with Federal, State and Local standards for facility operation. Incorporates the Generation’s mission, vision, and values into their daily work and interactions with others. 

Scope of Job Tasks:

• Maintains inter-company account reconciliations.
• Oversees the AP, work with department heads for coding, verifying coding accuracy and send on to home office for processing and payment.
• Prepares accurate and timely AR monthly statements.
• Follows policy and procedures for deposits of incoming funds.
• Assist Generations and community Directors routinely with projects as needed.
• Account for all revenue, collections, and outstanding balances according to policy and timelines.
• Staffs, hires, evaluates, and schedules front desk reception and fills in as necessary.
• Maintain weekly cash status.
• Accurately manages all petty cash disbursements and reconciliations.
• Collaborates with Executive Director and Generations to ensure accuracy of financial statement.
• Reimburses funds owed to residents according to contract.
• Interprets the facility's accounting policies and procedures to employees, residents, family member, visitors, government agencies, etc., as necessary.
• Ensures that resident admission contracts are signed, complete and filed appropriately according to policy and procedure.
• Responsible for all move-in and move-out pro-rate sheets and resident activation and deactivation.
• Partners with Sales Team to ensure accurate daily census.
• May collect and submit bi-weekly timecards and payroll processing to Generations Payroll Manager.
• May process and maintains new-hire and termination paperwork, time- off requests, performance reviews, and pay increases for all employees employed by the community.
• May assist in the hiring and selection of new hires.
• May provide employee benefit information to new hires.
• Perform other tasks as assigned by the Executive Director and Generations 

Education:

• High school or GED
• C.P.R. and First Aid certified, training provided by community. 

Work Experience:

• 2-3 years’ experience in a professional office setting with AP/AR and new hire processing related responsibilities. 
• Working knowledge of accounting best practices such as payables, receivables, and reconciliations.
• Strong knowledge of federal, state, city and county regulations and tax practices. Strong PC skills including proficiency in Microsoft Word, Excel and PointClickCare.
• Knowledge of basic money handling, bank deposits, cash drawers, etc. Strong work ethic and team player.

Qualifications:

• Ability to read, write and follow written and oral instructions in the English language.
• Knowledge of Federal and State regulations and Medicaid regulations.

Supervision:

• Needs to be self-directed and possess the ability to make decisions. Supervisor to assigned staff. 

Physical Requirements: 

• Workday 8 hours
• Stands- Often for short periods of time. Sits often, up to 3 hours at a time.
• Walks- Occasional, short to long distances when walking through the community.
• Bends- Often, when filing or fulfilling other tasks.
• Stairs – Often
• Kneels- Seldom
• Lifts- Occasionally, up to thirty pounds at a time.
• Repetitive hand activity used for typing, 10-key, software as necessary.

Working Conditions: 

Works indoors in well-lighted, well-ventilated offices. Has the potential to work in hot conditions in resident’s apartments. Works with a variety of staff. Deals with the public, personnel, visitors, family members and residents under all circumstances.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.