Business Office Manager

Summary:
Oversees the Accounting and Human Resource Functions. Responsible for directing the overall
administrative activities in accordance with current applicable federal, state and local standards,
guidelines, and regulations, and as directed by the Executive Director. Responsible for new hire on
boarding, benefit administration, payroll, maintain files, all bookkeeping and localized accounting functions for the community.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Responsibilities: 

1. Responsible for completion of forms necessary for the generation of accounts payable and assignment of all expenses to the proper department code numbers.
2. Perform Human Resources function by conducting new hire orientation and administering benefits.
3. Responsible for banking deposits.
4. Responsible for verifying accuracy of all information on resident’s bill as well as providing the information to generate billing for new residents or departing residents.
5. Ensures that accounts payable procedures are processed timely & accurately.
6. Ensure that all proprietary, financial, and resident information is kept confidential.
7. Participates in monthly budget variance conference and reports.
8. Prepares and maintain business office and personnel files.
9. Prepares refund requests for members who move out and requests for refund of waiting list deposit.
10. Responsible for generation of all forms for new hires, personnel files and forms necessary to generate payroll for all employees.
11. Research and respond to resident inquiries regarding billing or any other business office function.
12. Receives, dates and answers any questions residents may have regarding monthly statements.
13. Facilitates and coordinates communications between staff and the Executive Director/Administrator.
14. Manages the Concierge department.
15. Interactive with residents and their families. Responsive to resident and family needs and requests within reason.
16. Responsible for dispersing and logging of petty cash including appropriate ledger accounting for cash disbursements.
17. Process and file all Workers Comp Claims
18. Works closely with other Department Managers to promote teamwork.
19. Maintains confidentiality of all resident information.
20. Performs any other duties assigned by the Executive Director/Administrator.

Education and Experience:

• Must have high school education.
• Must be able to read, write, speak, and understand the English language.
• Must have experience in bookkeeping or a clerical position.
• Recommended to have basic computer skills.