Business Office Manager

Work Schedule: Monday- Friday 8am-5pm 

Pay range: $50,000- $60,000 (depending on experience)

Job Title: Business Office Manager

Position Summary

The Business Office Manager (BOM) is responsible for overseeing the accuracy, integrity, confidentiality, and compliance of all student financial records in accordance with state, accrediting, and federal regulations. This role serves as a key point of contact during audits and accreditation visits and ensures the institution is consistently prepared for regulatory review. In addition, the BOM manages all on-site payroll and human resources functions and supports overall financial and operational effectiveness of the campus.

Essential Duties and Responsibilities

Financial Operations & Student Accounts

• Manage accounts receivable and accounts payable functions, ensuring accurate billing, collections, and timely vendor payments.

• Notify students of account balances on a monthly basis through written and verbal communication; collect, post, and reconcile all payments.

• Process payment vouchers from external agencies covering student tuition and fees.

• Reconcile daily student payments against campus bank reports and physical cash, checks, and credit card receipts; prepare and submit daily deposits.

• Review and reconcile the Earned Revenue Detail Report with the Master Student Listing Report to ensure accurate monthly earned revenue reporting.

• Participate in accounts receivable meetings and contribute to the development and monitoring of weekly collection goals.

Reporting, Compliance & Audits

• Prepare and distribute regular computerized financial reports for the School Director and corporate management, including accounts receivable, accounts payable, cash flow, and collections.

• Assist with the preparation and submission of annual and periodic reports to regulatory agencies.

• Maintain, secure, and update institutional procedural manuals and documentation required by state, accrediting, and federal agencies.

• Respond knowledgeably and confidently to inquiries during audits, accreditation visits, and regulatory reviews.

Human Resources & Payroll

• Oversee all on-site human resources and payroll functions, ensuring compliance with applicable laws, policies, and procedures.

• Maintain employee records with a high level of confidentiality and accuracy.

Collaboration & Communication

• Coordinate with Admissions, Education, Career Services, and the Registrar to ensure consistent processes related to student financial records.

• Communicate institutional and corporate goals, policies, and procedures clearly and professionally to staff, faculty, and students.

Additional Responsibilities

• Perform other duties as assigned by the School Director to support campus operations and organizational objectives.

Skills, Competencies & Qualifications

• Minimum of three (3) years of experience in office administration, business operations, accounting, or financial record management.

• Associate of Occupational Studies (AOS) or Bachelor's degree in Business Administration, Accounting, or a related field may substitute for required experience.

• Strong computer skills, including data management and word processing applications.

• Excellent written and verbal communication skills with strong attention to grammar and detail.

• Proven time management and organizational skills with the ability to prioritize multiple responsibilities.

• Ability to work effectively in a fast-paced, deadline-driven, and high-pressure environment.

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