Sr. Project Manager - Office Services

Title: Senior Project Manager                           

Division: Office Services                   

LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 70+ office locations, LJA is growing and ready for talented people to help us build our future.

Summary: As part of the Corporate Facilities and Office Services team, this role will lead a team to spearhead a range of corporate real estate and construction office projects, bringing expertise in project management, real estate, IT, and stakeholder management.  

General Responsibilities:

Below is a list of primary responsibilities but it is not meant to be all-inclusive or to prevent other duties from being assigned. 

PROJECT MANAGEMENT

• Lead corporate office projects, including new offices, relocations, expansions, and decommissioning, overseeing all phases from planning to closeout.  
• Partner with IT for ordering circuits, planning and installing AV, planning and installing data cabling, setting up server equipment, and handling disconnect and reconnect. 
• Oversee office commissioning and moves including final touches (dry erase boards, office supplies, artwork), packing, disconnect/reconnect, and office opening. 
• Strategically engage third-party contractors for disconnect/reconnect services, crate provision, physical move assistance, and ancillary tasks like hanging whiteboards, artwork installation, office cleanouts, etc. This approach is crucial to scale operations as needed and prevent team burnout. 
• Drive innovation through the development of best practices, operational and service efficiency as well as the identification of industry trends and tools that would contribute to our operational excellence goals

STAKEHOLDER MANAGEMENT

• Build strong relationships with stakeholders at each location and establish communication channels to ensure projects are meeting both strategic and operational needs  
• Maintain continuous engagement with stakeholders, ensuring transparent communication and proper integration of feedback.  
• Serve as the first point of escalation for project-related issues and develop solutions and resolutions for issues that arise 
• Establish relationships with property managers and engineers at each location and coordinate, as needed, to address issues or concerns

FINANCIAL MANAGEMENT

• Assist with the budget development process for the project team including capital expenditure planning 

• Receive and review vendor invoices for accuracy, approve if correct, and process appropriately to ensure timely payment 

• Identify, evaluate, and manage vendors which includes the development of RFP’s, the review of contracts, and the supervision of contractors for a variety of services including electrical, plumbing, general contractors, painters, HVAC, furniture vendors, vending machine vendors, etc. 

SAFETY 

• Coordinate with the safety management team to ensure the safety of all job sites and all project team members through the establishment and us of JSA’s, emergency action plans, disaster recovery procedures, office safety inspections, etc.  

OTHER 

• Be prepared for significant travel to project sites and availability for extended hours during critical phases like move coordination and office commissioning. 

• Collaborate with multiple departments on projects regularly which includes IT, marketing, accounting, reprographics, document management, legal, and HSE 
• Perform other job-related duties as assigned or required 

EXPERIENCE REQUIREMENTS

Minimum of 1–3 years of experience in project coordination, field operations, or administrative roles involving hands-on support and cross-functional collaboration.

DESIRED EXPERIENCE & SKILLS   

To be successful in this position, candidates should be:

• Proficient in anticipating client needs, thinking strategically, focusing on solutions, and acting proactively or reactively as dictated by the circumstances 

• Experienced in building a team and managing staff across multiple locations 

• Proficient in using Microsoft Outlook, AutoCAD, Microsoft Excel, Microsoft Word, and Project Management software 

• Adept in knowledge of IT infrastructure and integration in corporate settings 

• Knowledgeable about OSHA and general safety 

• Skilled in the use of tools to make repairs and perform regular maintenance tasks 

• Practiced in strong written and verbal communication skills 

• Able to prioritize and organize tasks across multiple projects simultaneously in a dynamic and geographically diverse environment 

Required Education:

• Minimum of 7 years of experience in project management, with a focus on corporate real estate and office projects. 
• Bachelor’s degree in Project Management, Real Estate, Construction Management, Business Administration, or a related field. 
• PMP (Project Management Professional) certification preferred.  
• Real Estate License a plus.  

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50% of the time; ascend/descend a ladder; conduct visual inspections; extend hands and arms in any direction; handle and manipulate hand tools; stoop, kneel, crouch, or crawl; exert force by pushing/pulling items; and lift or move up to 50 pounds.  

OTHER:

Valid driver’s license and clean driving record required; must be willing and able to travel as needed.

ENVIRONMENT:

This position primarily works in a professional office setting and on construction and project sites.