Project Manager, Proposal and Design

At Alaska Communications, we’re committed to putting our team first, always being customer focused, having a can-do attitude, owning our results and always acting with integrity. This is what we hire for and what our team members exhibit each day. Want to make an impact with us?

POSITION SUMMARY

The Project Manager, Proposal and Design manages RFP response proposal projects, and other projects resulting in a deliverable, from the pre-planning phase, capture management, and opportunity development through the technical writing, editing, and delivery of a final submittal for the customer. This highly skilled position manages directly to a proposal schedule using project management techniques and tools and works under minimal supervision. The Project Manager, Proposal proactively identifies critical path items, work breakdown structure, and stakeholders. The Project Manager, Proposal and Design identifies required resources and appropriate allocation needed to ensure the project meets its milestones, deadline, and deliverables. The Project Manager, Proposal and Design is a subject matter expert for proposal design and graphics development and acts as the team lead for consultation on final layout and use and/or design of graphics. Tasks include project management, technical writing and editing, proposal and graphics design and design review, stakeholder management, stakeholder education and training and recommendations on maximizing the user experience and effectiveness of persuasive documentation. The position also conducts opportunity analysis for Bid/No Bid qualification and develops elements for strategy, win themes, differentiators, and the value proposition.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Manage projects providing analysis, strategy identification, and overall project approach

• Assist with the tracking of long lead items.

• Confirm scope, solution requirements, and required stakeholders.

• Prepare a Proposal Management Plan, including critical path items, work breakdown structure, timeline, milestones and required resources.

• Design and develop and/or consult on graphics for use in proposals.

• Design and/or consult on proposal design and layout.

• Coordinate stakeholder workgroups for qualified projects and begin capture management

• Conduct and/or Assist with Kick off meetings to begin opportunity project

• Establish and manage diverse workgroups with competing interests to a single project schedule with critical milestones that cannot be missed.

• Coordinate and assign writing tasks to SMEs and monitor for completion.

• Maintain project management tools including action item registers and schedules to ensure stakeholder and content deliverables are completed on time.

• Direct the production, reproduction, and binding/packaging of proposal and all hard/soft copies.

• Assist Sr. Opportunity Manager in project meetings and check in calls or conduct them independently depending on project plan.

• Conduct RFP workflow coaching and accountability for internal stakeholders, including training of the various workgroups in the organization.

• Mentor team members in proposal writing processes, project processes, user experience, and graphic design.

• Ensure delivery of final proposal documents for submittal prior to deadline 100% of the time.

• Other reasonable and normal duties associated with the Project Manager, Proposal and Design position, as directed by the Opportunity Senior Manager

POSITION QUALIFICATIONS Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.

• Accurate - Ability to perform work accurately and thoroughly.

• Communication Skills Written & Oral - Must have excellent oral and written communications skills.  Able to succinctly describe status of business.

• Communication Skills - Successful candidate must have excellent oral and written communication skills. Position will require frequent preparation and delivery of detailed plans and proposals. Strong communication/interpersonal skills with emphasis on decision- making, conflict management, and team building and teamwork.

• Design skills – Must have skills and abilities to create graphic designs in Adobe Creative Suite™.

• User experience – Must have skills and abilities to evaluate persuasive narrative and design using accepted user experience methodology and practices.

• Project Management - Must have ability to develop work plans, work effectively as a member of a team, report on status of projects, and represent the team in meetings and/or with the client.

• Analysis - Must be able to qualify project and identify project risk and mitigation factors.

• Detail Oriented - Ability to pay attention to the minute details of a project or task.

• Persuasive - Ability to influence others to change position or to adopt a specific point of view.

• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.

• Sales Ability - Ability to use appropriate interpersonal styles and communication methods to gain acceptance of a product, service, or idea.

• Time Management - Ability to utilize the available time to organize and complete work within given deadline.

SKILLS & ABILITIES

Education: Bachelor's Degree in English, Communications, or related field. Equivalent education, experience, and training may be substituted for the degree requirement on a year-for-year basis.

Experience: Minimum five (5) years in the technical writing, journalism, and/or marketing and communications field.  Minimum six (6) years of progressive project coordination experience required. University-level teaching and/or business analyst experience or master’s degree in related field may be substituted for up to five (5) years of experience.

Preferred: Five (5) years of experience in telecommunications, Information Technology, or media-related field. Prefer three years of experience working directly with engineers and/or diverse operational and executive stakeholders. Master’s degree in User Experience or related field preferred.

Computer Skills: Mastery of Adobe Creative Suite™, Microsoft Office™ suite including Microsoft Word™, Excel™, PowerPoint ™, Teams ™, and Outlook™ preferred. Experience with SharePoint™ preferred.

Other Requirements:

Professional-level writing, editing, and word processing skills. Mastery of the English language in written and spoken form, including grammar, punctuation, and spelling/diction.

• Ability to demonstrate effective time management with projects in a management role.

• Ability to assimilate complex information from multiple sources quickly and distill it down into technically accurate and effective narrative and graphics.

• Ability to retain technical information and evaluate with subject matter experts to ensure accuracy in narrative and graphics.

• Flexibility to adapt to changing priorities and tasks on a day-by-day basis.

• Ability to work on multiple projects simultaneously.

• Ability to interface professionally with diverse workgroups and individuals while under pressure from multiple competing deadlines.

• Ability to work a flex schedule if needed to meet project demands.

We hope you’ll join us as we change lives through technology.