Payroll Assistant

About Us  

Truebeck Construction is an industry-leading General Contractor serving Fortune 100 companies throughout the West Coast. Founded in the Bay Area, Truebeck has grown to four offices in California and Oregon. With annual revenue exceeding $1B, Truebeck is one of the top General Contractors in each of the markets we serve. Truebeck provides best-in-class services and builds award-winning projects in the commercial, healthcare, life science, mission critical, education, multi-family, and interiors sectors. Truebeck has developed an impressive portfolio of projects—for prominent companies like Apple, Bloomberg, Meta, Uber, Genentech, and Gilead—and has a long history of consistent growth and profitability.

Our Culture

At Truebeck, a core value is: business and life are all about people. In the office and on the job site, we put people first. Truebeck is consistently ranked as one of the Best Places to Work by local Business Journals, and year after year, we win Excellence in Safety Awards. Our culture is caring, and you’ll see this shine through in employee benefits and opportunities for growth and advancement. We also give back to our community in meaningful ways, and you’ll feel proud to work for a firm that has received the highest recognition as a Top Corporate Philanthropist.

Why should you join us?

Every company has a personality. At Truebeck, we find performing as a team and doing our best, while making it exciting and memorable all make the victory that much sweeter. We’re not a traditional contractor; we’re more integrated and focused on the experience. 

 

Payroll Assistant Job Duties:

• Main point of contact for time keeping system
• Assist sites with coding/data entry into time keeping system as needed
• Maintains payroll information by collecting, calculating, verifying and entering data in accordance with leaves, labor laws, and union bargaining agreement
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Collecting and verifying timekeeping information for all employees

Accounting / Audits 

• Assist with AP check deposits as needed
• Assist in researching, organizing, compiling, and completing audits passed down from Manager and Accounting Department.
• Assist in providing monthly reporting for accounting as well as case by case reporting when needed
• Assist in managing earnings and deduction totals within accounting software and prepares necessary general ledger entries for accounting purposes.
•  Assist in determining and corrects out-of-balance conditions as needed by accounting.
• Supports monthly, quarterly, and year-end preparation efforts while collaborating with accounting and key leadership to fulfill reporting requirements. 

HRIS

• Maximizes functionality of HRIS system to positively affect organizations internal work environment by creating time for HR staff to allocate toward more impactful employee programs or issues. 
• Subject matter expert in the Reporting, Benefits, Miter, Sage Timberline and UltiPro.
• Assist in maintaining and updating all systems to ensure current polices, state and federal laws are being applied and followed correctly (taxes, fringes, benefit rates, etc.).  

General Administration 

• Provides administrative support to the Human Resources and Accounting Department as needed (correspondence generation, record keeping, file maintenance, HRIS entry and report writing).
• Responsible for updating materials within all sites for payroll and union matters. 

Knowledge, Education, and experience

• 2+ years’ experience in payroll, A.S. or B.S. degree in Accounting a strong plus
• Familiarity with general accounting principles
• Experience in data collection, entry and reporting with great attention to detail and confidentiality
• Member of local APA Chapter for continued education and support, strong plus
• Strong knowledge of federal and state regulations
• Strong PC skills including proficiency in Excel with working knowledge of relevant software (e.g. UltiPro, Sage, Miter) as a plus
• Ability to deal sensitively with confidential material
• Customer service experience preferred
• Exquisite math and numerical skills
• Outstanding organizational and time management skills
• Excellent communication abilities with aptitude in problem-solving
• Spanish language skills are highly valued and considered a plus.

Range of base pay is $27-$35/hr. 

Truebeck Construction is an equal opportunity employer. We celebrate differences and are committed to creating a diverse and inclusive environment for all employees.

Physical Demands and Work Environment

The incumbent is required to work most days at the main office and typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to be in a stationary position, communicate, or convey; frequently required to operate or position, and to be in a stationary position, move, reach, bend or transport up to 20 pounds.

Attention Staffing Agencies:

Please note that we do not wish to receive unsolicited resumes from third-party recruiters or staffing agencies. Any resumes submitted in the absence of a signed agreement will become the property of Truebeck Construction and no fee will be paid should the candidate be hired by Truebeck Construction or our affiliates. We only accept resumes directly from candidates who have applied through our official application process.