Capital Projects Administrator

About First Quality:

Founded over 35 years ago, First Quality is a family-owned company that has grown from a small business in McElhattan, Pennsylvania into a group of companies, employing over 5,000 team members, while maintaining our family values and entrepreneurial spirit. With corporate offices in New York and Pennsylvania and 8 manufacturing campuses across the U.S. and Canada, the companies within the First Quality group produce high-quality personal care and household products for large retailers and healthcare organizations. Our personal care and household product portfolio includes baby diapers, wipes, feminine pads, paper towels, bath tissue, adult incontinence products, laundry detergents, fabric finishers, and dishwash solutions. In addition, we manufacture certain raw materials and components used in the manufacturing of these products, including flexible print and packaging solutions.

Guided by our values of humility, unity, and integrity, we leverage advanced technology and innovation to drive growth and create new opportunities. At First Quality, you'll find a collaborative environment focused on continuous learning, professional development, and our mission to Make Things Better.

Purpose and role of job:

To ensure optimal, effective delivery of project activities focused on cost and schedule management through consistency of process, adherence to standards, with development, optimization, and training of those with affected FQT team members.

Principal Accountabilities/ Responsibilities:

• Facilitates the building, updating, and management of annual capital budgets in partnership with engineering, operations, & business teams.
• Manages the flow of projects from requests to approval, to creation and setup of WBS in SAP.
• Ensures project status is current, bringing forward any concerns when a project becomes at risk or off-track for committed delivery elements.
• Audits and verifies project delivery at defined intervals.
• Maintains documentation of projects including 1-Pagers, Capex meeting notes, and other key project documentation that is part of the Project Work Process (PWP).
• Supports capital requisitioning processes, with supporting documentation, including but not limited to quotes, executive summaries, and project request form.
• Actively engages and helps support processes tied to vendor setup including verification of Confidentiality Disclosure Agreements (CDAs) & Certificates of Insurance (COI).
• Manages capital forecasting for budget/plan and actual spend.
• Manages the project invoice process coordinating approvals, verification of goods & services receipt, resolving any discrepancies to ensure timeliness of payment.
• Leverages and maintains appropriate user interface for project visibility via Power BI Capital application.
• Maintains the FQT Engineering Way process for project management and execution, training team members on application of the process, ensuring compliance, and adjusting as improvements are identified.

Qualifications/ education and experience requirements:

(e.g. degrees, certificates of specific trainings)

• Experience with budgeting and tracking of projects or similar
• Experience in basic financial functions (accounting, invoicing, AP/AR)
• Knowledge of and prior use of SAP, with exposure to Hexagon
• Prefer bachelor's degree or equivalent experience
• Must be able to travel as needed

Skills requirements:

(e.g., analytical, teamwork, problem solving, ability to use certain equipment, etc.)

• Demonstrated ability to collaborate and build relationships
• Strong analytical and problem-solving skills

Competencies

Ensures Accountability, Collaborates, Communicates Effectively, Courage, Customer Focus, Builds Networks, Persuades, Being Resilient,

Disclaimer:

The above information on this job description has been described to indicate the general nature and level of work performed by incumbents. Other duties and responsibilities not specifically described may be assigned from time to time, consistent with knowledge, skills and abilities of the incumbent.

First Quality is committed to protecting information under the care of First Quality Enterprises commensurate with leading industry standards and applicable regulations. As such, First Quality provides at least annual training regarding data privacy and security to employees who, as a result of their role specifications, may come in to contact with sensitive data.

First Quality is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identification, or protected Veteran status.