Part Time Office Coordinator

Job Description:

MAVERICK BEVERAGE COMPANY

The Office Coordinator is charged with coordinating general office functions and Accounts Receivable responsibilities for the warehouse. The primary responsibility of this role is to ensure general operations are efficient, in compliance with Company policies and meet state regulations.

Essential Functions (This list may not include all duties as assigned):

Accounts Receivable

• Posts daily deposits and ensures application is proper.
• Processes incoming mail/e-mail concerning billing and invoicing.
• Communicates with clients about billing discrepancies and questions.
• Assures timely collection of monies due to corporation.
• Assures timely and accurate invoicing.
• Processes customer refunds and credits.
• Responsible for weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments.

Administrative Support

• Provides general support with various administrative tasks such as answering phone calls and running reports as requested.

Office and Equipment coordination

• Coordinates general office operations to ensure prudent use of Company resources, safety, efficiency, availability, and follow-up for customers and staff.
• Orders and maintains office supplies.
• Responds to facility issues in a timely manner.

Other:

• Must be able to travel within established geographic areas, as necessary.
• Must have reliable transportation, hold a valid drivers' license and meet company driving record & automobile insurance requirements.
• Performs other duties, as assigned.

REQUIRED SKILLS:

• Entry level office experience and basic computer skills preferred.
• Excellent knowledge of Microsoft Office including Excel.
• Ability to quickly adapt to changing priorities.
• Knowledge of Netsuite or similar software is a plus.
• Demonstrate and promote a climate of courtesy, respect and professionalism to coworkers, the customers served by this company and others with whom her/his job puts her/him in contact.
• Adheres to the company's equal opportunity and non-discrimination policies, which ensure that there will be no discrimination on the basis of race, color, ethnicity, sex, creed, national origin, socioeconomic status, disability, age or any other protected class.
• Attendance is an essential job requirement defined as having regular, consistent, reliable, punctual and predictable attendance including the ability to work regular hours and shifts, before and after hours, and on weekends, when required.
• Must complete and pass a criminal background check and credit check.

CORE COMPETENCIES:

• Achieves Results
• Customer Service
• Relationship Building
• Planning and Organizing
• Collaboration and Teamwork

Worker Sub-Type:

Regular

Time Type:

Part time