Central Supply Coordinator

Daily Supply Operations

• Place routine supply orders based on par levels and department needs
• Receive deliveries; verify accuracy; label, store, and stock items
• Maintain clean, organized, and compliant supply rooms at all campuses
• Deliver supplies and respond promptly to campus requests
• Maintain logs, packing slips, invoices, and purchasing documentation

Inventory Management

• Perform regular inventory counts and ensure accurate par levels
• Track supply usage and recommend adjustments
• Monitor expiration dates and rotate stock to reduce waste
• Assist with basic inventory and usage reporting

Purchasing Portal & Vendor Systems

• Manage daily use of online purchasing portals
• Order from approved formularies; update product lists as directed
• Troubleshoot routine system issues (logins, product errors, availability)
• Coordinate with vendor support when needed
• Set up product lists, user access, and updates
• Provide basic instruction to staff on portal use (if applicable)

Vendor Coordination

• Communicate routine needs and delivery issues with approved vendors
• Report quality concerns, shortages, or damages
• Request pricing sheets, samples, or product substitutions
• Assist the Director with gathering quotes and simple pricing comparisons

Cross-Campus Support

• Travel between campuses to stock and maintain supply rooms
• Support departments such as Nursing, Dining, Housekeeping/EVS, and Facilities
• Educate team members on request and storage procedures
• Serve as the primary point of contact for daily supply-related needs

Compliance & Safety

• Ensure storage areas meet infection control and life safety standards
• Maintain SDS sheets for required products
• Support emergency preparedness efforts by maintaining essential supply levels

What We’re Looking For

• 2–3 years of experience in central supply, purchasing, warehouse operations, or inventory control (healthcare preferred)
• Experience with purchasing software or vendor portals strongly preferred
• Strong organization and time-management skills, especially across multiple locations
• Ability to lift 40–50 lbs and work in a fast-paced environment
• Basic Excel and documentation skills
• Valid Texas driver’s license and willingness to travel between campuses

Key Competencies

• Dependable, detail-oriented, and able to work independently
• Strong customer service and communication skills
• Ability to troubleshoot basic system issues
• Enjoys hands-on, physical work and daily problem solving
• Positive, team-oriented approach when supporting multiple departments