Conference Coordinator
Ragan CommunicationsNew York City, NY
$55,000 - $65,000 / year
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Job Description
Job Type: Full TimeLocation: Virtual, but must live in New York Metro Area (NY, NJ, CT), Baltimore Metro Area, DC or ChicagoSalary: $55,000-$65,000About the RoleRagan Communications is seeking a proactive, detail-driven Conference Coordinator to support the planning and execution of our high-profile B2B conferences, award programs, retreats, workshops, and virtual events. This is an excellent role for an early-mid career professional who is passionate about delivering exceptional event experiences and wants to grow within an established, industry-leading organization.You’ll be an essential part of our Events team, helping ensure every detail is accounted for, every attendee feels taken care of, and every event runs seamlessly. The ideal candidate is highly organized, solution-oriented, collaborative, and thrives in a fast-paced environment where no two days are the same.This role provides hands-on experience, direct ownership of logistics workflows, and opportunities to partner closely with marketing, creative, programming, and sales teams. Some travel is required for onsite event support.What You’ll Do:
- You’ll play a key role in event execution by:
- Coordinating and executing logistics for in-person and virtual events.
- Managing attendee registration processes – from building and testing registration pages to tracking registrations, responding to attendee inquiries, and supporting pre-and post-event communications.
- Assisting in hotel room block management, production schedules, A/V coordination, food and beverage planning, and vendor communication.
- Managing shipments of branded materials, print assets, and event supplies to/from venues.
- Supporting onsite event operations – including set-up, registration desk management, attendee support, and vendor coordination.
- Collaborating with the marketing and creative teams to ensure signage, collateral, digital assets, and branding are accurate and high-quality.
- Tracking expenses, processing invoices, and maintaining organized event documentation.
- Contributing ideas to enhance attendee experience and improve event workflows.
- Performing general administrative and logistical tasks to support the events team.
- Other duties as assigned.
- Bachelor’s degree in Hospitality, Business, Marketing, Communications, Event Management, or a related field.
- 2+ years of experience supporting events, conferences, marketing programs, hospitality operations, or similar.
- Experience with event registration and management platforms (Cvent, Eventbrite, HubSpot, Splash, or similar) is preferred.
- Exceptional attention to detail with strong organization and follow-through.
- Clear and professional written and verbal communication skills.
- Ability to manage multiple priorities, timelines, and stakeholders.
- Comfortable stepping in, solving problems, and working both independently and collaboratively.
- Willingness to travel up to 15% for onsite event support.
- Health, dental, vision
- 401(k) with employer match
- Company-paid disability and life insurance
- Generous PTO and paid holidays
- Professional development support
- Early close Fridays year-round
- Why you’re excited about this role at Ragan Communications
- How your experience aligns with our mission to educate and inspire PR and communications professionals
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