Construction Draw Admin

Reach Your Potential at Celtic Bank! You're brave, ambitious, and passionate in everything you do? We want you on our team! The Construction Draw Admin is required to convey an image of professionalism, efficiency, and competence as a member of the Celtic Bank team. The Construction Draw Admin is expected to deliver exceptional service and maintain all related activities in an organized and consistent manner. As a Construction Draw Admin you will work closely with the borrower and general contractors to review, reconcile, and execute new construction draw requests.  You will collaborate closely with team members across various departments to ensure deadlines are achieved and will be responsible for ensuring compliance with Celtic Bank General Policies as well as state and federal regulations.

With this job you will have the opportunity to work in a fast-paced environment where you are able to interact with internal groups, clients and contractors across the nation on various types of projects. Be it analyzing a project budget, processing draws and finding solutions to challenges that may arise through the construction process, or performing loan servicing actions, there is always something to continue your learning and progression.

The ideal Construction Draw Admin candidate has some experience with lending in a banking environment, is highly detail-oriented, and has a good understanding of budgets and basic computer functions/programs.

Essential Job Functions

• Perform audits for loans that have been fully disbursed.
• Mail out checks to pay General Contractors, Subcontractors, Borrowers, and/or various other project related vendors.
• Send payment out to our third party inspection company each month.
• Follow-up on expired insurances for existing projects.
• Provide monthly updates to the USDA on all active USDA loans to indicate any disbursements that have happened in that month.
• Assist with data cleanup.
• Scan mail and send to the team as needed.  
• Provide secondary back-up for those out of office should the need arise.
• Manage 3-5 construction loans in the disbursement stage.
• Leveraging BUILT technology to manage draw request files, including uploading documents, entering budget numbers, and reconciling expenses.
• Keeping track of project timelines and possible delays.
• Processing loan extensions in a timely manner if projects are delayed.
• Review all construction loan documentation in post-closings for accuracy and compliance.
• Order and review construction project progress inspections and reconciling construction budget.
• Administer construction draws for the duration of the construction project.
• Proactively monitor assigned construction portfolio project status.
• Maintain strong working relationship with borrower and general contractor.
• Complies with and adheres to all regulatory compliance areas, policies and procedures and best practices.
• Perform other duties as assigned.

Requirements

ESSENTIAL SKILLS:

• Knowledge of commercial construction lending practices and procedures is preferred.
• Understanding of budgeting & accounting principles.
• Technologically-savvy with a mastery of Adobe Acrobat DC, Microsoft 365 (Excel, Word, PowerPoint, OneDrive, Salesforce), and other software platforms.
• Detail oriented and possess excellent interpersonal, organizational, and communication (verbal and written) skills.
• Ability to problem solve and work independently.
• Must possess the ability to prioritize and support various activities simultaneously.
• Ability to thrive in a deadline-driven environment, including demonstrating excellent time management, organization, and planning skills.
• Ability to learn quickly, adapt to new processes, and work in a collaborative environment.
• Ability to establish and maintain effective work relationships.

Benefits

• Medical, dental, vision
• 401(k) with employer match
• Life and long-term disability coverage
• HSA and FSA plans
• Holidays and paid time off requests
• Robust wellness program (we’re talking catered meals three times a week, lunch and learns, and onsite gym!)

Headquartered in the heart of downtown Salt Lake City, Utah, Celtic Bank was named a top SBA lender in the nation in 2024! Celtic Bank is a leading nationwide lender specializing in SBA 7(a), SBA 504, USDA B&I, express loans, asset-based loans, commercial real estate loans and commercial construction loans.

Celtic Bank is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws.

Physical and Other Requirements

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Stationary Work: The employee is frequently required to stand; walk; use hands to type, handle documents, and perform other office related duties. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Mobility: The employee in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.
• Communicate: The employee is regularly required to talk or hear and will frequently communicate with others. Must be able to read, write and understand fluent English.

• Work Model: The employee in this position will work a fully Onsite work model.