Contract Accounting/Billing Specialist

Northeast Automatic Sprinkler Company is a well-established, progressive construction contractor specializing in fire protection design, installation, testing, maintenance, and emergency service.  We here at Northeast Automatic Sprinkler have served a distinguished list of customers, including some of the largest, most successful, and highly respected general contractors and property managers in the Boston area.  Family leadership (third-generation) has enabled us to retain a team of expert sprinkler fitters, designers, sales/project managers, administrative staff, and fabrication shop staff, most of whom have years, in many cases, decades of service with us.  On September 16th, Northeast Automatic Sprinkler Company celebrated its 60th anniversary.  With our dedicated staff and commitment to quality and innovation stronger than ever, Northeast Automatic Sprinkler continues to provide exemplary service to our customers and evolving career opportunities for our employees.

We are seeking an experienced, qualified professional to join our team.  The person in this role will work in our office located in Kingston, MA, handling large-scale contract accounting/billing, utilizing our cloud-based ERP system.  Our office atmosphere is casual and upbeat, and filled with hardworking and dedicated employees.  The hours for this position are Monday- Friday from 7:00 am- 3:00 pm.  We are seeking an individual with solid experience in construction accounting who will take initiative and consistently go above and beyond.

Essential Duties and Responsibilities:

• Performing day-to-day financial transactions - accurately inputting transactions into accounting software including:  billings, postings, recording of accounts receivable data, and processing change orders, while maintaining meticulous organization and up-to-date financial records;
• Preparing accurate customer invoices based on agreements, contracts, and/or work orders using various platforms - some examples include:  Textura, AIA, and Viewpoint Spectrum;
• Maintaining job cost records of all job-related transactions, and updating systems accordingly;
• Reviewing the AR Aging report in accordance with company policies and routinely following up on aged receivables via email and phone calls;
• Researching discrepancies and errors through interaction with customers and internal teams to resolve issues surrounding billing and receivables;
• Preparing necessary paperwork to obtain permits, responding to RFIs, and submitting requests for COIs;
• Providing backup as necessary to the other members of the office team; and
• Additional duties and projects may be assigned to meet the company's ongoing needs.

Competencies/Education/Experience:

The ideal candidate will have at least one year of experience in construction accounting or billing.  Experience in billing via AIA and Textura, as well as experience in billing through a construction accounting software platform, is required.  Experience with an ERP system, such as Viewpoint Spectrum or Sage Intacct, is a plus.

• Exceptional mathematical and analytical skills.
• Highly detail-oriented; solid proofreading skills; accuracy is a must!
• Superior organizational skills.
• Highly proficient with a wide variety of computer applications, such as Microsoft Word and Excel.
• Sound decision-making capabilities; demonstrated problem-solving and reasoning skills.
• Strong understanding of job costing, billing cycles, retainage, and customer invoicing.
• Ability to work in a fast-paced environment and prioritize and juggle multiple competing tasks and demands through managing workflows and using good time management skills, with strict attention to detail, while maintaining organization and accuracy.
• Excellent interpersonal, verbal, and written communication skills with the ability to communicate clearly and effectively while maintaining a cooperative, positive, and professional manner - via video, telephone, text message, and email.
• Ability to work well with and get along with a variety of different personality types.
• Confidence in seeking help and asking questions.
• Positive attitude.
• Highly motivated and a willingness to learn.
• Ability to work independently by showing initiative, self-sufficiency, and self-discipline.
• Background demonstrating extraordinary work ethic, initiative, dependability, and reliability.
• Ability to sit for extended periods of time, as this is a mostly sedentary position.
• Associate's Degree in accounting, finance, or a related field preferred.

At Northeast Automatic Sprinkler Company, we value hard work, integrity, responsiveness, innovation, and collaboration. Here's what we offer:

• Comprehensive Benefits:  Health, dental, and vision options.  Employer-paid group life insurance, ADD, short-term and long-term disability insurance.
• Future Savings:  A 401(k) plan with an employer match.
• Work-Life Balance:  Generous PTO and paid holidays.