Contract & Licensing Coordinator

Description

About Us

DOXA is an award-winning specialty insurance platform that acquires and develops niche-market insurance program administrators, underwriting companies, and distribution partners including MGAs, MGUs, brokers, and direct-to-consumer operators. We provide centralized sales, marketing, underwriting, and operational support that helps our companies unlock their full growth potential.

With hundreds of custom specialty insurance programs and partnerships and more than 20,000 agent and broker relationships nationwide, DOXA's rapid growth is reaching new heights.

Our rapid evolution means we can deliver on something most companies just talk about: building a workplace where talented professionals are drawn to the impact they can make. We offer competitive benefits and compensation, but what really differentiates us is our culture of empowerment and commitment to innovation in the specialty insurance space.

If you're an ambitious professional looking to evolve your career, we'd love to talk. Ready to join a community of experts redefining the specialty insurance space?

About the role

Odds On Promotions, an entity of DOXA is seeking a detail-oriented and highly organized Contract & Licensing Coordinator to support our promotional insurance operations. This role focuses on drafting and reviewing contracts, coordinating vendor licensing, and ensuring compliance across multiple jurisdictions. The position also provides important administrative support to our sales team, assisting with order forms and client submission documentation. This is an excellent opportunity for someone who values accuracy, structure, and a collaborative work environment.

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Key Responsibilities

• Draft, review, and revise contracts, agreements, and statements of work for accuracy, clarity, and completeness
• Coordinate vendor onboarding and ensure all required licensing and documentation is obtained and maintained
• Monitor licensing renewals, expirations, and regulatory compliance for vendors and promotional partners
• Collaborate with internal teams to gather contract requirements, legal terms, and project details
• Maintain organized and up to date contract files, vendor documentation, and licensing records
• Communicate with vendors to resolve missing information, discrepancies, or compliance issues
• Ensure all contracts adhere to company policies, regulatory guidelines, and promotional insurance standards
• Support periodic audits and compliance reviews
• Assist the sales team by completing order forms, client submission forms, and related documentation
• Provide administrative support related to contracts, licensing, and risk management functions

Requirements

Required Qualifications

• Strong attention to detail with the ability to identify contract inconsistencies or missing information
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines in a fast-paced[AF1] environment
• Proficiency with Microsoft Office or similar tools
• Experience in administrative, compliance, licensing, or contract related work

What will help candidates stand out?

• Experience in contract writing, legal administration, or compliance support
• Familiarity with insurance, promotional marketing, or vendor management
• Understanding of licensing requirements or regulatory guidelines
• Ability to read and interpret legal language and contractual terms

Compensation & Benefits

• Paid time off
• 401(k) with company match
• Health, dental, and vision insurance
• Travel and business expense reimbursement