Contract Risk Specialist

The Contract Risk Specialist is responsible for supporting the RES Corporate Risk Management function, including administrative functions such as document preparation, document review, tracking and management, file system maintenance, and auditing for RES and its affiliated entities, customers and vendors.

Key Responsibilities/Essential Job Functions

• Preparation of standard customer agreements and amendments, including Waste Management Agreements, routing, and filing as appropriate. Coordinates with Field Services department regarding contract documentation for Field Services jobs.

• Management of Salesforce customer and vendor accounts, including entry of agreements and updating internal tracking systems for renewals, amendments, divestitures, and acquisitions.

• Management of I5/Sales Force customer accounts, vendor codes and waste codes.

• Manages and sends Regular mail, Certified mail and UPS mailing items for Corporate Risk and Corporate Communications.

• Responsible for Master Keys for the Business Center.

• Responsible for ordering office supplies when necessary.

• Ability to handle administrative tasks such as: procuring signatures, filing, system updates, task tracking and monitoring.

Additional Responsibilities May Include:

• Prepare and compile documentation necessary for third party customer review including support in negotiating favorable contract terms and conditions within the Waste Management Agreement (WMA) guidelines, including proper customer insurance requirements and coordinating operational and financial customer reviews. Researches and completes in depth compliance reviews and updates.
• Supports approval process for vendor outlets. Duties include support in negotiating favorable contract terms and conditions within the Waste Services Agreement (WSA) guidelines, including proper vendor insurance requirements and documentation.
• Supports review of contracts and may prepare drafts involving sales, services, leases, licenses, insurance, confidentiality, and related matters. Focus is on conformity with established operating procedures and risk management/transfer.
• Supports and assists with new property acquisitions, including due diligence, surveys, legal filings/requirements, document preparation, new land holding company generation, filings, and closings.
• Management and updating of Corporate Titles and Address lists and coordination with outside counsel.
• Tracking and renewals of standard state and federal trademark and tradename reservations.
• Corporate renewals, annual reporting, registered agent updates with various Secretary of State offices.
• Conducts onboarding for new employees including ISO and Corporate Separateness and updates presentations.
• Provides assistance with evaluation, drafting, review and approval of affiliated company and property administrative agreements.
• Audits and assists in preparing updates for affiliated company lease agreements.
• Prepares and routes annual Administrative and Consulting Services Agreements.
• Supports annual Compliance Audit report preparation and presentation including document review, audit findings tracking and management for resolution.
• Coordinates periodic updates and distribution of relevant information and documentation to individuals, and departments.
• Assures corporate separateness principles are enforced between related entities.
• Assists in identification and assessment of business risk and trends, recommendations to management.
• Assist with coordination of legal issues (litigation, notifications, and responses) internally and externally including budgeting and billing of legal invoices and maintenance of file systems. May assist in legal research as directed by management.
• Assist with maintenance and annual filing of confidential company and personal history disclosure statements in multiple states. Coordinates with key employees for annual background checks and notarizes disclosures.
• Understands RES' ISO 14001 Environmental Management System (EMS) and assists with executing its objectives.
• Supports EHS in coordinating Agreements required for RCRA permitting, executing Coordination Agreements, provider agreements and annual municipal filings.
• Supports EHS in drafting and coordination with Storm Water Credits.

Minimum Qualifications

• Bachelor's degree in business administration, pre-law or legal studies.
• Ohio Public Notary Preferred.
• Three or more years' related experience in the legal field as a paralegal, legal assistant, or administrative assistant preferred.
• Advanced capability in MS Word with good knowledge of other MS Windows based applications such as MS Excel, SharePoint, Salesforce, and other company-specific applications.
• Ability to work with minimum supervision and to set goals independently (meeting regulatory and business driven due dates).
• Organization and the ability to multitask efficiently.
• Customer service and interpersonal skills.
• Good verbal and written communication.
• Attention to detail to ensure documents are accurate and risk management issues or questions are adequately addressed.
• Strong problem-solving and research skills to find effective solutions for a variety of potential issues.
• Knowledge of contracts, contract review and related laws is preferred.
• Physical demands are representative of those that must be met by an associate to successfully perform the essential functions of the job.
• Reasonable accommodations may be made to enable individuals with disabilities to safely perform the essential functions of the job.