Contracts Billing Specialist

Total Fire Protection is seeking a highly organized and detail-oriented Contracts Billing Specialist to manage billing operations for construction projects. This role is responsible for preparing and submitting AIA billing documents, maintaining contract compliance, and supporting construction accounting processes. The ideal candidate will have experience in construction billing, a strong understanding of contract terms, and proficiency with industry-standard billing formats.

Responsibilities:

• Prepare and submit AIA G702/G703 billing documents in accordance with project contracts and schedules.
• Review and interpret construction contracts to ensure accurate billing terms and compliance.
• Coordinate with project managers and estimators to verify billing amounts, change orders, and retainage.
• Maintain accurate records of contract billing, payments, and outstanding balances.
• Monitor and follow up on accounts receivable to ensure timely collection.
• Reconcile billing discrepancies and resolve client inquiries professionally and promptly.
• Assist with construction accounting tasks including job cost tracking, revenue recognition, and reporting.
• Support month-end and year-end closing processes related to billing and revenue.
• Ensure compliance with company policies, client requirements, and industry regulations.
• Collaborate with internal teams and external clients to streamline billing workflows.

Qualifications:

• High School Diploma or GED required
• 1 year of experience in construction billing, AIA billing, or contract billing.
• Proficiency in accounting software (e.g., Sage 300, Viewpoint, QuickBooks, Procore).
• Strong understanding of construction accounting principles and billing cycles.
• Excellent attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Ability to manage multiple projects and meet deadlines.

Job Type: Full-time

Schedule: 8-hour shift - Monday to Friday

Benefits:

At Total Fire Protection, we recognize that our employees are the backbone of our success, and we are committed to fostering a work environment that not only values their contributions but also supports their overall well-being. Here are some of the benefits you can enjoy as a valued member of our team:

• Health insurance
• 401(k) with matching (fully vested after 2 years)
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Flexible spending account
• Health savings account
• Professional Development
• Paid Time Off & Holidays
• Employee Referral Program
• Company Events & Social Activities
• Yearly Apparel Allowance

By joining Total Fire Protection, you not only become part of a dynamic and innovative team but also gain access to a comprehensive benefits package designed to support your professional and personal growth. We are committed to investing in our employees' success and well-being.