Coordinator, Facilities Management Administration

Job Description:

Job Title: Coordinator, Facilities Management Administration

Location: Springfield, MO

Department: Facilities Management

Employment Type: Full-time

Job Summary:Join our compassionate and collaborative team as a Coordinator, Facilities Management Administration. In this dynamic role, you will be instrumental in ensuring smooth operations across our facilities management, contributing to an environment where every team member can thrive. Your organizational skills and dedication to customer service will play a vital role in our mission to create a safe and efficient workspace. We’re looking for an individual who not only excels in administrative support but is also passionate about helping others and enhancing operational efficiency.

In this position, you will provide essential administrative support to the facilities management team, manage schedules, coordinate events, maintain accurate records, and offer excellent customer service throughout the system.

This position offers…

• Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost

• Mileage Reimbursement – Company paid for work functions requiring travel

• Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition

• Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce

Key Responsibilities:

• Manage space planning by tracking personnel movements within the system, documenting them on maps for departmental allocations to finance.

• Collaborate with HR to identify space for new hires and assist with office relocations and new office setups.

• Manage the removal and addition of credentials to ensure secure access to the system and procure furniture throughout the system, including ordering new and managing used furniture warranties.

• Handle data input relevant to the Facilities Management system and coordinate with the Director, Facilities Management Administration to manage intracompany leases.

• Assist in updating documentation sources with changes within the system and create and update binders with system information for the facility management team.

• Code invoices for accurate financial reporting and update facility maps for accuracy and efficiency.

• Develop and maintain positive relationships with other departments to ensure effective communication and coordination of facilities-related projects and initiatives.

• Be available on-call and work flexible hours, including evenings and weekends, as needed.

• Perform all other duties as assigned by the Facilities Leadership Team.

Education, Experience, and/or Credential Qualifications:

• High School Diploma, GED, or equivalent preferred.

• Minimum of 2 years of experience in facilities management, administration, or a related field preferred.

Additional Qualifications:

• Strong organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.

• Excellent written and verbal communication skills with the ability to communicate effectively with diverse stakeholders.

• Ability to work independently and as part of a team, handling confidential information with discretion and professionalism.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.

• Familiarity with industry standards and regulations, such as OSHA, EPA, and ADA.

Physical Requirements:

• ADA Consideration - Sedentary work: Exerting up to 10 pounds of force occasionally (exists up to 1/3 of the time) and/or a negligible amount of force frequently (exists 1/3 to 2/3 of the time) to lift, carry, push, or pull, or otherwise move objects, including the human body.

• Repetitive movements of hands, fingers, and arms for typing and/or writing during work shift.

• Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

Position Perks & Benefits:

Paid time off: full-time employees receive an attractive time off package to balance your work and personal life

Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more

Top-notch training: initial, ongoing, comprehensive, and supportive

Career mobility: advancement opportunities/promoting from within

Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness

Brightli is on a Mission:

A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.

As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.

We are an Equal Employment Opportunity Employer.

Brightli is a Smoke and Tobacco Free Workplace.