Coordinator, Office Of Spiritual Life

SUMMARY

In support of the university's mission and objectives, the Coordinator for the Office of Spiritual Life assists the Dean of Spiritual Life with the department's overall daily operations. This role involves coordinating administrative and communication logistics for the Spiritual Life Office, with student workers, and chapel programming. This individual will connect students and community members with the resources of the Spiritual Life office as well as provide outstanding service to the PBA community.

Planning Support and Communication of Chapel Services

• Assists with preparing the yearly chapel schedule, maintaining the calendar, and scheduling meetings with students, faculty, and staff desiring pastoral care.
• Creates and edits written communications as requested.
• Coordinates with the university stakeholders regarding arrangements for Convocation, American Free Enterprise Day, Founder's Day, Honor's Day, Baccalaureate service and other special chapel events.
• Processes required forms to reserve locations and chapel preparation logistics (set-up, etc.).
• Sends timely communications to chapel guests including invitations and detailed information needed for chapel appearances.
• Coordinates with key stakeholders on housing, travel, meal arrangements, and other details for overnight chapel or special event guests.
• Adds chapel events to the designated tracking platform (iAttended), Student Activities calendar, Navigate 360, and the Spiritual Life staff Outlook calendar.
• Serves as liaison between departmental chapel requestors and potential guest speakers.
• Coordinates requests and proposals for additional chapel opportunities and secures approvals.
• Compiles information for weekly emails and newsletters to faculty, staff, and students with opportunities for the upcoming week.

Chapel Attendance and Grading

• Coordinates coverage for Chapel Discipleship Leaders during the weekly chapel services and office hours.
• Coordinates preparations for announcements, chapel pre-roll, speaker A/V needs, chapel seating, monitoring, and mentorship.
• Oversees tasks related to chapel attendance, including scanning, imports to database, generating grade lists, recording grades, recording/administering Chapel engagement and success processes (including communication with students) other chapel issues as assigned/needed.
• Maintains Chapel attendance and exemption files. Tracks, monitors and assists students on Chapel Success and Engagement plans.
• For students not in good standing, verifies church volunteer hours and follows-up with students throughout the semester.
• Sends mid-term credit reminders to all students.
• Coordinates make-up assignments to qualifying students.
• For chapel exemption, verifies and approves Work Verification Forms each semester and adds chapel exemption course to student schedules as applicable (e.g. student teachers, work exemption).
• Partners with campus offices regarding student issues involving chapel registration, conflicts, accessibility, and attendance..

Administrative Support

• Tracks and oversees the maintenance and repair of office equipment and devices. Submits work orders as needed.
• Processes honorarium checks, purchase orders, petty cash requests, and check requisitions for any items related to the Chapel Office or Chapel Programming.
• Assists with purchasing card receipt upload, allocation and coding as well as verification.
• Schedules and supports tasks assigned to students participating in Federal Work Study programs.
• Other duties as assigned.