Accounting Assistant

Key Responsibilities:

· Payroll: Run the bi-weekly payroll cycle and maintain all payroll associated reports and tax compliance.

· Financial Record Keeping: Maintaining accurate and up-to-date financial records and documenting all financial transactions properly.

· Transaction Management: Serves as a backup for processing invoices, receipts, payments, and other financial transactions.

· Reconciliation: Reconciling all employee benefit invoices on a monthly basis. Serves as a backup for reconciling bank statements and cross-checking ledgers to ensure account accuracy.

· Assisting with Audits: Assisting with financial audits by preparing necessary documents and answering queries from auditors.

· Budget Tracking: Monitoring budgetary spending and assisting in budget preparation.

· Reporting: Assisting in the preparation of financial reports, such as balance sheets and income statements.

· Administrative Support: Performing administrative tasks such as filing, handling phone calls, and managing correspondence related to financial matters.

 

Duties:

· Responsible for the reconciliation of employee benefits for invoice accuracy and tax purposes.

· Drafting financial documents

· Organizing bookkeeping processes and maintaining both digital and physical financial records.

· Evaluating financial budgets and tracking expenses to ensure they align with budgetary constraints.

· Participating in quarterly and annual audits to ensure compliance and accuracy of financial data.

· Hands-on experience with MS Excel and accounting and HR software (e.g., UKG).

· Organizational skills and the ability to handle sensitive, confidential information.

· Ability to lift 10 lbs or more.

Education and Experience:

· A bachelor’s degree in accounting or finance (preferred)

· Experience as an Accounting Assistant or Accounting Clerk.

 

Work Conditions:

· Must be able to remain in a stationary position 80% of the time.

· Work in indoor conditions with occasional outdoor weather exposure.

· The person in this position needs to occasionally move about inside the office to

· access filing cabinets, office machinery, etc.

· Constantly operates a computer and other office productivity machinery, such as

· a calculator, copy machine, and computer printer.

· The ability to communicate information and ideas so others will understand.

· Must be able to exchange accurate information in these situations.

 

We are committed to providing access, equal opportunity, and reasonable

accommodation for persons with disabilities.

 

*The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. Suppose this position is subject to a background check for any convictions related to its responsibilities and requirements. In that case, employment will be contingent upon successful completion of a background investigation including criminal history. A criminal history will not automatically disqualify a candidate.