Property Management Assistant

Earn up to $3,000 in incentive pay during your first year of employment!

Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS’ diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures.

Benefits:
To support its team members, UMOS offers highly competitive compensation as well as a benefits package including:

• Paid time off that will increase over your years of service
• 15 paid holidays annually
• A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
• The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
• A variety of support services to promote well-being through the employee assistance program
• Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees’ eligible compensation.

 

Property Management Assistant Job Responsibilities:

1. Maintain general understanding of UMOS’ properties, including their current availability and condition. 
2. Assist with preparing lease agreements for assigned housing units and explain application process and requirements to tenant applicants and perform related data entry into the appropriate data system. 
3. Assist prospective tenants by providing information about and showing available. 
4. Coordinate tenants move-ins and move-outs and ensure that move-in procedures are followed, including notifying janitorial staff of square footage and cleaning start dates, helping with the ordering of keys, inspecting space prior to and after moves, providing UMOS’ move-in policy to tenants, and obtaining signed move-in policy. 
5. Help coordinate with utility companies during move-in/out of tenants and ensure utilities are current and can be turned on for the next tenant. 
6. Assist with collecting rent, as needed. 
7. Maintain excellent customer service relationships with current and prospective tenants. 
8. Ensure upkeep of physical property and that all maintenance requests are handled promptly. 
9. Work with all property management staff to maintain residential property by conducting timely, quality, and cost-effective repairs and, when necessary, working with qualified vendors. 
10. Inspect properties and document their condition with video and/or photographs, as required, to ensure the properties are safe and tenants comply with community and lease rules. 
11. Assist with maintaining an accurate and updated database of properties inventory, maintenance requests by timely entering them, assigning vendors, and updating status in the appropriate data system. 
12. With the approval of the Property Management Coordinator or Manager arranges for contractors to undertake necessary repairs. 
13. Assist seasonal properties for startup in spring and winterizing in late fall; perform cleaning, painting, and repairing, as needed. 
14. Attend meetings, workshops, and trainings, and perform other duties as assigned. 

Property Management Assistant Job Qualifications:

1. High school diploma and at least two years’ experience in property maintenance.
2. Able to perform various building maintenance, including minor carpentry, drywalling, electrical, plumbing, painting, flooring, etc. 
3. Ability to lift seventy-five pounds without restraint, bend and climb without restraint. 
4. Able to communicate in both English and Spanish. PREFERRED. 
5. Excellent communication (both written and verbal) and organizational skills. 
6. Proficiency in using computers, typing, and using Microsoft Office Suite (e.g., Office 365 or Office Suite 2016 or higher version). 
7. Ability to work independently without close day-to day supervision and perform within established policies, procedures, and guidelines.
8. Willing and able to travel and work irregular work hours, including both evenings and weekends. (Note: this position requires travel up to 20% of the time, both within state and out-of-state. 
9. Must have a reliable vehicle, valid driver’s license, and valid auto insurance. 

 

Additional Eligibility Requirements:

Employment with UMOS is contingent upon successful completion of a criminal background check prior to commencing. 
 

 

UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.