Office Assistant

Job Description:

Ryan Companies US, Inc. has an immediate career opportunity for an Office Assistant. This Minneapolis-based role will provide administrative and clerical support throughout the office, including managing office vendor work and relationships, answering phones, managing schedules, organizing files, and assisting with general office tasks, often acting as the first

point of contact for team members, visitors and clients.

Some things you can expect do:

Administrative Support:

• Answering phones, emails, and responding to inquiries.

• Managing calendars, scheduling meetings, and coordinating travel arrangements.

• Preparing reports, documents, and presentations.

• Maintaining office supplies and ensuring a well-organized workspace.

Clerical Tasks:

• Data entry, filing, and record-keeping.

• Processing invoices, handling mail, and managing correspondence.

• Assisting with bookkeeping tasks, such as expense reports and reconciliations.

• Ordering office supplies and equipment.

Reception and Guest Services:

• Greeting visitors and providing a welcoming environment.

• Directing calls and ensuring smooth communication.

Other Duties:

• Assisting with office seating assignments

• Management of relationships and work product from a variety of vendors, including

• printing, painting, furniture, cleaning and others required to support the office

• Supporting cultural events, including planning, organizating and executing events inside

• and outside of the office.

• Assisting with special projects and ad-hoc tasks as needed.

• Maintaining confidentiality of sensitive information.

• Supporting sales, local marketing and other departments as required.

Job Requirements:

• Strong organizational and time-management skills.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to handle multiple tasks and prioritize effectively.

• Attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Experience with data entry and record-keeping.

• Knowledge of office procedures and equipment.

Eligibility:

• Positions require verification of employment eligibility to work in the U.S.

Compensation:

The base pay is $50,000 - 63,000 per year. The annual salary may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities.

Benefits:

• Competitive Salary

• Medical, Dental and Vision Benefits

• Retirement and Savings Benefits

• Flexible Spending Accounts

• Life Insurance

• Educational Assistance

• Paid Time Off (PTO)

• Parenting Benefits

• Long-term Disability

• Ryan Foundation - charitable matching funds

• Paid Time for Volunteer Events

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.