Administrative Assistant - Professional Services

Overview

Together, our administrative assistants work hard to gather and communicate relevant information, coordinate requests and approvals, and handle day-to-day operations. We invite you to use your exceptional organizational skills and attention to detail to provide outstanding administrative support to our talented and growing Professional Services division.

Responsibilities

• Time is precious, so let’s not waste it. Promptly coordinate daily requests including meetings and events, purchases, travel arrangements, and registrations for conferences and training classes.
• Enjoy working with numbers and passionate about accuracy? You’ll be engaged in helping teams stay within established budgets by providing detailed financial reports and analysis.
• Help ensure the office is running smoothly. Assist with onsite vendor service visits as well as provide onsite meeting coordination and general support when needed.
• Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics.
• Do you like to stay in touch? Good! We need you to coordinate workflow processes with other divisions to ensure appropriate handling of team requests.
• Put your thinking cap on. You’ll solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures.
• Become a subject matter expert. Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too.
• Don’t worry about sitting idle. We are a growing company and always have additional opportunities to assist. As a bonus, you can learn a little about GIS along the way!

Requirements

• 2+ years of experience with administrative work involving analysis and recommendations that led to the improvement of administrative procedures, practices, or programs
• Demonstrated ability to work in a complex department, maintain diverse sets of information, and interpret policies and guidelines
• Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
• Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
• Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
• Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
• High school diploma

Recommended Qualifications

• Minimum typing speed 45 wpm
• Knowledge of SAP and Salesforce
• Bachelor's in business or related field preferred

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