Executive Administrative Assistant

IonQ is seeking a C Level executive assistant who has the business experience and understanding of technical processes to support our heads of engineering, production and finance. This role will be deeply involved in supporting the day-to-day technical leadership of IonQ through handling traditional executive administrative support and ideally providing substantive engagement with technical, finance, and other leaders throughout the organization in addition to lower level leaders in the identified organizations.

Responsibilities:

• Provide executive support to the heads of engineering, production, and finance including calendar management, meeting support (e.g., space prep, catering management, etc.), travel, and expense reporting.
• Manage the inbox of the head of Engineering. Triage email and respond as needed as a proxy, summarize or distill information for more efficient review, flag communications that require executive responses, and delete or archive non-critical communications.
• Proactively schedules meetings on request and/or based on an understanding of business needs, project or program management, and emergent individual requests.
• May attend meetings to take notes, record action items, and manage information.
• Participates in budgeting by partnering with FP&A to organize and distill budget requests from lower level staff, organizes budget review meetings in collaboration with FP&A, and manages follow-on communications or action items to ensure subordinates provide necessary information timely.
• Program manage both inter-and-intra departmental projects on request including developing action plans/milestones, managing/updating project trackers, and following up with stakeholders or leaders for timely completion.
• Arranges domestic and international travel including complex, multi-leg trips, accommodations, ground transportation, and as-needed visas or entry documents.
• Independently organizes and submits expense reports including gathering and organizing receipts, creating expense reports, and managing any fact-gathering required for timely reimbursement.
• Triage requests for meetings (group or one-on-one), determining which meetings to delegate and/or decline. May, from time-to-time, meet with individuals to develop an initial understanding of the need for a meeting before determining whether to schedule an executive meeting.
• Provides as-needed request for ad hoc requests for support.

You'd be a good fit with:

• 8+ years administrative support experience including at least 5 years executive administrative support experience.
• Experience program managing executive support in a tech environment including substantive inbox management.
• Technical acumen sufficient to provide contextual knowledge of technology processes, terminology, work methods, budgeting, budget tracking and reporting, and a basic understanding of a variety of engineering fields.
• Demonstrated high judgment applied to supporting executives through reviewing and triaging requests for input, meetings, responses to general communications, approvals, etc. Organizes and prioritizes requests for executive review and action.
• 3+ years of managing complex domestic and international travel including air and ground travel, lodging, etc.
• Requires experience successfully managing multiple executive stakeholders simultaneously including managing overlapping priorities.
• Advanced Proficiency in Google Suite (Gmail, Sheets, Slides, Docs).

You'd be a great fit with:

• 12+ years administrative support experience including at least 5 years executive administrative support experience.
• A background and/or education in a technical field and/or technical acumen in hardware, software, manufacturing engineering, and/or finance is helpful but not required.
• Program management experience in hardware, software, or production engineering.

Location: This is a hybrid role based at our office located in Bothell, WA.

Travel: Less than 10%, as needed.

Job ID: 1045

The approximate base salary range for this position is $101,838 - $127,881. The total compensation package includes base, bonus, and equity.