Accountant II, Payroll

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen.

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page.

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen.

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$70,397.00

Maximum Hiring Annual Salary:

$73,917.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits)
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

This position is responsible for processing, verifying, and maintaining the payroll functions for part time faculty, staff, and student employee's for all campus locations. This role collaboratively works to develop and implement procedures to ensure adequate internal controls in payroll. This position will work in collaboration with the Full-Time Payroll Accountant to prepare the necessary audit schedules for annual external audit. This position will need to stay current with the ERP system and it's bi-annual upgrades/releases (Workday).

Annual Reporting:

• Prepare and maintain annual reports to include:

• Preparing special reports and statistical information as assigned.

• Training, setting-up, and maintaining procedure manuals as a working tool.

• Reviewing Workday release documentation for changes that affect HR/Payroll.

• Assisting in the annual Finance audit by creating reports, part time payroll accrual, and payroll to general ledger balancing.

• Supplying information and preparing necessary schedules as requested.

Payroll Processing for Part-Time & Student Employees:

• Review time tracking data for missed punches, time not submitted, time not approved, overtime and proper selections of positions for time entry.

• Review and verify accuracy of overtime.

• Process ESSAs, paper time sheets, and meeting and training rosters for un-submitted electronic time tracking hours.

• Calculate, review and process Retro Pay Calculations.

• Review the various Workday deduction to verify benefit and voluntary deduction amounts are being included in the monthly pay calculation results.

• Research and update payroll as needed.

• Review the mid-month period payroll registers for expected Gross Pay, as well as taxes and other deductions.

• Prepare for settling the payroll by completing both the retro and complete payroll processes.

• Preparation of all payroll taxes, garnishments, PERA Contributions, Flex Plans, Deferred Annuities Group Insurance Premiums and Voluntary Deductions.

• Prepare monthly supplier agency payments.

• Reporting and processing of new hires and terminations.

Monthly Reporting:

• Prepare and maintain the quarterly UITR1 unemployment insurance and the Multiple Worksite reports.

• Prepare and maintain the Department of Labor statistics report.

• Provide expenditure reports for the Financial Aid department as needed.

• Research and complete departmental requests for summaries and redistributions.

• Maintain the new hire checklist to ensure all part time employees are accounted for in different reporting processes.

• Prepare special reports as assigned.

• Maintain procedure manuals as a working tool.

• Train and assist departments and employees on electronic time tracking processes.

• Process employment verifications including salary information for various outside agencies such as lending institutions, social services and Colorado child support authority

• Assist with phone calls and walk-in customers e.g., human resources personnel, employees and staff executives.

• Research and stay current in regards to Federal, State and institutional laws, regulations and guidelines for various withholding situations, such as resident/non-resident tax laws, wage withholding for various garnishments, child support laws and tax levies.

General Ledger Reconciliation:

• Analyze and resolve payroll posting discrepancies to include creating journal entries and Payroll Accounting Adjustments to correct discrepancies.

• Monthly, reconciliation of all payroll related accounts in the general ledger.

• Assist with the creation of Ad Hoc payments to post vendor ACH debits from the bank.

Other Duties as Assigned:

• Act as the primary backup for the Full-Time Payroll processing as needed.

• Identify and resolve payroll problems and issues and work with HR in correcting system errors.

• Identify and resolve problems as they relate to payroll for employees and the College (ex: issues with Workday, electronic time tracking processes, employee pay issues that could involve processing manual checks and or voids, etc.).

• Assisting in the review and reconciliation of year-end accounting practices within the Financial Services area. Specifically, but not limited to, Payroll reporting.

• Assist the Administrative Services and Financial Services leadership/staff with other projects as requested.

• Professional Development - maintain proficiency in higher education and industry standards

• Follow State and Federal laws related to data retention.

• Other Duties as Assigned

Minimum Qualifications:

• Bachelor's Degree in Accounting, Business or other related field; plus, four (4) years of payroll processing experience or other related experience.

OR

• Associates degree in Accounting, Business, or other related field, plus six (6) years of payroll processing experience or other related experience.

OR

• No degree, plus eight (8) years of payroll processing experience or other related experience.

PLUS

• Possess the knowledge of the principles, theories, concepts, and terms involved in payroll accounting, budgeting, and related financial operations.

• Demonstrated ability to work with complex automated & integrated accounting systems such as Workday, Banner, People Soft, SAP, Financial Records Systems, etc.

• Strong organizational skills, detail orientation, work well under pressure, and handle multiple tasks.

• Must be able to work independently and with others while also providing good customer service.

• Effective communication skills (oral and written); analytical and problem solving skills.

• Computer proficiency with Microsoft Excel and Word.

Required Documents:

• Cover Letter

• Resume

Preferred Qualifications:

• Workday or a similar database reporting product with experience in higher education, and/or non-profit payroll and accounting.

• Experience with reconciling payroll, payroll related general ledger accounting, and payroll experience to include, assisting with the preparation of monthly, quarterly, and annual payroll reports.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.