Dean's Office Student Assistant

Job Description

Administrative support: 50%

• Perform diversified clerical/administrative support activities for the Dean and Associate Deans as requested with the highest level of confidentiality and professionalism
• Serve as the first point of contact for visitors to the School of Pharmacy
• Respond to inquiries via the KU School of Pharmacy phone and email
• Manage course catalog and course scheduling
• Provide administrative support to the Associate Dean for Academic Affairs in all areas related to scheduling and university catalog.
• Other administrative duties as assigned by Pharmacy Administration

Facilities and Room management: 30%

• Serve as School of Pharmacy Building Manager. Identify maintenance and facilities issues and works directly with appropriate KU departments to resolve.
• Coordinate and manage building reservation system including all internal and external events.
• Responsible for communicating electronic lockup hours for the School of Pharmacy doors.
• Responsible for oversight of room use in the SOP, including faculty, staff, and students' organization requests.

Liaison Responsibilities 10%

• Serve as the liaison for communication between student organizations, Administration, and student government

Event Coordination Support 10%

• Work in conjunction with Associate Deans and administrative staff in planning, organization and execution of School of Pharmacy professional events (including but not limited to; White Coat, Pinning, Hooding, Sr. Retreat, first year Student orientation, Watch Parties, Deans Advisory Council.)

Required Qualifications

• High school diploma or GED equivalency.
• Computer skills with Microsoft suite software as demonstrated in the application materials.
• Excellent written communication skills and attention to detail as demonstrated by application materials.
• Excellent verbal communication skills as demonstrated during interview.
• Ability to work independently with minimal supervision as demonstrated in the application materials.

Preferred Qualifications

• Knowledge and experience with KU administrative processes.
• Previous experience in a front desk or receptionist role as demonstrated in the application materials.
• Previous experience in a customer service role as demonstrated in the application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).