Design Studio Coordinator
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Job Description
Work With The Best
We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.
Job OverviewMariani Landscape is seeking a detail-oriented and highly organized professional to join the team as a Design Studio Coordinator. This position will involve performing a wide variety of administrative and support tasks to ensure smooth office operations. This role requires a proactive and resourceful individual who can manage multiple responsibilities, maintain high data accuracy, and provide exceptional service to both clients and internal teams. The ideal candidate will be a strong communicator, both written and verbal, with a customer-focused, professional attitude.
Responsibilities and Duties
Manage front desk operations and act as the first point of contact for all visitors and vendors.
Provide comprehensive administrative support, including scheduling, data entry, typing, filing, and handling confidential correspondence.
Maintain an organized studio environment, including the material sample room and physical/digital archiving systems.
Process and manage new sales leads and client information within Pipedrive and Aspire.
Assist with monthly billing, invoicing (client and sub-contractor), and waivers.
Gather, distribute, and track essential documentation for proposals, contracts, and job cost reporting.
Perform basic financial analysis and assist with sales reporting.
Work independently and as part of a team to ensure efficient process and information flow.
Maintain a consistently high standard of quality for all work while following company policies and meeting deadlines.
Job Requirements
High school diploma or equivalent.
Proven experience in administrative support, preferably in landscaping, construction, or related industry.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time-management skills.
Ability to work independently and as part of a team.
Excellent communication skills, both written and verbal.
Strong attention to detail and problem-solving ability.
Customer-focused with a positive and professional attitude.
Ability to handle multiple tasks simultaneously in a fast-paced environment.
Preferred Skillset
Financial analysis and assistance in sales reporting.
Demonstrate strong proficiency in Office Suite.
Familiarity with specific software like Aspire.
Knowledge of landscape industry terminology is a plus.
The Perks
401(k) plan with company match
Medical insurance
Dental insurance
Vision insurance
FSA/HSA
PerkSpot
Long-Term Disability and Life Insurance
Paid time Off
Tuition Reimbursement (after one year of service)
Pay Transparency
Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.
Position Range:
$21.00 - $24.00
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.