Marketing Coordinator

Expected annual salary range for this job is $80,000 - $95,000 based on experience.

Rudolph & Sletten, a Tutor Perini Company, is seeking a Marketing Coordinator to join our office in San Diego, CA.

About Rudolph & Sletten:

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases, to institutions that educate future generations, to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct, our reputation is built to stand the test of time. Our success is owed to our diverse, talented personnel combined with our technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees and the amazing people we get to work with, we’re looking forward to building more award-winning projects for decades to come.

Across California our notable projects include Kaiser San Leandro Medical Center, San Diego Central Courthouse, Scripps, Encinitas Acute Care Center, Veterans Home of California, Red Hawk Casino and Oracle Sun Santa Clara Campus.  At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community. 

Extraordinary Projects need Exceptional Talent… Let’s Build

DESCRIPTION:

The Marketing Coordinator is responsible for overall planning, collaboration and preparation of business development materials (information, prequalification and proposal packages, and presentation/interview materials) under the direction of the Marketing/BD Manager. This position is extremely deadline driven and requires a strong ability to multitask. The Marketing Coordinator is also responsible for quality and timeliness of all work products. The role interfaces with internal staff (other Marketing Coordinators, Business Development Executives, Vice Presidents, Project Executives, Project Managers, Estimators, external consultants, etc.) as needed in the proposal/interview preparation process and day-to-day responsibilities.

JOB DUTIES AND RESPONSIBILITIES

• Independently plan and execute proposal production, ensuring consistency in branding, format, and content

• Work closely with the other internal team members--in all regions--and external consultants in the preparation and collaboration of the proposal and interview materials

• Lead the process to ensure outside departments and external consultants/architects are following deadlines and R&S branding guidelines to create winning submittals

• Proactively oversee the writing, quality control, and editing of proposal content

• Assist in the continuing improvement of our proposal/interview content

• Oversee compliance with corporate standards for internal/external materials and marketing-driven procedures

• Assist Business Development Executives, Vice Presidents, and Project Executives with Microsoft Dynamics 360 database input for weekly business development lead tracking updates

• Continuously input, maintain, and manage project information and employee resumes in Microsoft Dynamics 360 CRM database

• Collaborate with Corporate Communications to maintain the photography database

• Manage local maintenance of all marketing equipment and supplies for proposals

• Assist with the coordination of and potential attendance at special events

• Actively participate in weekly departmental conference calls with other offices

• Participation in company training as required

• Perform any additional duties as directed by the Marketing/BD Manager or Business Development Executives

REQUIREMENTS:

• Work independently and effectively in a fast-paced environment with the ability to meet strict deadlines

• Ability to manage and prioritize multiple tasks simultaneously

• Ability to work in a decentralized team environment while located in a regional office

• Well-organized, extremely detail oriented and self-starter

• Excellent verbal and written communication skills

• Excellent grammatical, proofreading and editing abilities

• Knowledge of graphic design principles and experience translating ideas into visual graphics

• Strong computer literacy (word processing, graphics and database)

• Ability to quickly learn new software programs

• Ability to handle proprietary and confidential information

• Knowledge of the AEC industry and marketing fundamentals

• Reliable, dependable and punctual

• Well-developed interpersonal skills, with ability to work independently

• Adobe InDesign Creative Cloud or CS6 – intermediate skill

• Adobe Photoshop and Illustrator Creative Cloud or CS6 – intermediate or advanced skill

• Microsoft Office (Word, Excel, PowerPoint, Visio and Outlook) – intermediate or advanced skill

• Deltek Vision, Microsoft Dynamics 360 or other CRM database experience a plus

• Windows XP/10 platform

• Preferred construction or other A/E/C industry experience – large, multi-office firm experience

• Preferred experience managing the proposal process – decentralized team experience a plus

• 100% in-office

• Available to work overtime when required

• Occasional travel to regional offices, jobsites, trades shows or special events

• Computer-based workday with occasional bending, reaching and carrying of materials in the production process

Rudolph & Sletten builds extraordinary projects with exceptional talent.  Join us and together we will build the future