Dual Club Accounting Assistant

Twin Creeks Country Club - Cedar Park, TX

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

SUMMARY

The Dual Club Accounting Assistant supports the organization’s financial operations by ensuring the accurate and timely execution of key accounting and administrative processes. Responsibilities include accounts payable and receivable processing, revenue reconciliation, financial reporting, maintenance of member and personnel records, and adherence to internal control standards. This role plays a critical part in upholding financial accuracy, supporting department leaders, and maintaining smooth daily financial workflows.

Essential Functions

Process and verify member and event billings to ensure timely and accurate invoicing. Record payments, prepare daily bank deposits, and support accounts receivable follow-up and collections. Close and reconcile the computerized point-of-sale system to confirm daily revenue accuracy. Maintain membership financial records, including account setup, updates, and changes. Generate weekly financial and operational reports as well as ad-hoc reports as needed. Review invoice coding submitted by department heads. Maintain electronic and manual checkbooks with accuracy and attention to detail. Monitor and reconcile petty cash funds. Review personnel status change forms for accuracy and proper authorization; verify completion of all new-hire financial and payroll documentation prior to submission to corporate. Compile and submit weekly reporting packets to the corporate office on schedule. Calculate and distribute weekly gratuity pool allocations. Collaborate closely with the Membership Director, General Manager, and department leaders to support financial processes and resolve discrepancies. Uphold compliance with company policies and standard internal control procedures.

QUALIFICATIONS

To perform this job effectively, the individual must be able to complete each essential function satisfactorily. The requirements listed below represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be made for individuals with disabilities.

EDUCATION and EXPERIENCE

• Associate degree in Accounting or Finance required; Bachelor’s degree strongly preferred.
• 1–2 years of related accounting or finance experience preferred.
• Minimum of 3 years of bookkeeping experience, including AP, AR, payroll processing, and journal entries.
• Experience with membership account maintenance and cash balancing preferred.
• Strong computer proficiency with advanced knowledge of Outlook, Word, Excel, Access, and PowerPoint.
• Proven ability to prioritize tasks, manage multiple responsibilities, work efficiently in a fast-paced environment, and meet deadlines consistently.

LANGUAGE SKILLS

• Ability to read and interpret technical documents including safety rules, procedures, and operational guidelines.
• Ability to read and interpret financial and retail product information.
• Ability to communicate effectively with colleagues, customers, and groups in a professional setting.

REASONING ABILITY

• Ability to apply common-sense understanding to carry out instructions delivered in written, oral, or diagram form.
• Ability to solve practical problems involving several variables within standardized processes.

PHYSICAL DEMANDS

The physical demands described here represent those required to perform the essential job functions. Reasonable accommodations may be made for individuals with disabilities.

• Regularly required to sit and use hands/fingers for data entry and document handling.
• Frequently required to reach with hands and arms and communicate verbally.
• Occasionally required to stand, walk, climb, balance, stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described represent those encountered while performing essential job functions. Reasonable accommodations may be made for individuals with disabilities.

• The noise level in the work environment is typically moderate.

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.