Administrative Assistant I, Medical Education

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

GENERAL SUMMARY/ OVERVIEW STATEMENT:

The Division of Women's Health is in the Department of Medicine (DOM) at the Brigham and Women's Hospital. The Division works with faculty across all hospital divisions and departments to advance the knowledge and understanding of women's health and sex differences in health and disease. building on its core mission of leading the field in state-of-the-art clinical care for women, the Division advances women's health research, as well as education and advocacy to improve the health of women.

Under the general direction and supervision of the Administrative Manager, the primary focus of the Administrative Assistant (AA) will be the coordination of Division educational and training programs, as well as performing other general administrative duties as assigned.

Does this position require Patient Care (indirect/direct)? No

Qualifications

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Medical Education Duties:

• Work closely with faculty leadership and Administrative Manager to plan and coordinate Women's Health educational initiatives, including, but not limited to:

• Annual HMS CME live course

• HMS women's health ambulatory elective

• Monthly Fish Center CME women's health seminars

• Internal medicine resident outpatient electives

• Karsh Visiting Professorship

• Women's health policy and advocacy seminars

• Any women's health education related special events and seminars.

• Responsible for navigating/working closely with institutional continuing education offices to ensure compliance and accreditation of courses.

• Working with Division Chief and faculty on creating new courses, medical education offerings and education initiatives to advance knowledge of women's health for learners, including medical students, residents, clinician, and faculty.

General Administrative Duties:

• Provide formatting and copy-editing services to faculty and trainees as needed.
• Assist as needed with the scheduling and coordinating of faculty, senior leadership, and ad hoc division meetings.
• Create the monthly Division newsletter, in coordination with the administrative team.
• Assist with general office operations, such as back-up timekeeping and vacation coverage, and submitting or logging financials, to ensure continued workflow as needed.
• Assist with Division event planning, logistics and coordination.
• Assist faculty and staff in trouble-shooting issues related to computers, copiers, basic A/V support, printers. This does not require high-level IT/IS knowledge, but patience and the willingness to help if problems arise.
• Performs other faculty and trainee support services as assigned or requested.
• Provide cross-coverage, such as back-up timekeeping and vacation coverage, and submitting or logging financials, to ensure continued workflow as needed.
• Perform other duties as required.

QUALIFICATIONS:

• Baccalaureate degree preferred
• High proficiency with Microsoft Office programs

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

• Outstanding, professional, appropriate and effective written and oral communication skills. Ability to effectively articulate and receive information in a clear, concise and timely manner.
• Accountability, professionalism and commitment to growth and development.
• Ability to keep track of details and an understanding and appreciation of time pressures.
• Positive attitude with respectful, professional, and friendly customer service.
• Ability to multitask and switch priorities in a calm and efficient manner even under stressful situations.
• Highly organized and able to keep office operating smoothly with minimal supervision.
• Detail oriented.
• Advanced computer skills.

Additional Job Details (if applicable)

Physical Requirements

Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs- 35lbs Carrying Occasionally (3-33%) 20lbs- 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision- Far Constantly (67-100%) Vision- Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

1620 Tremont Street

Scheduled Weekly Hours

20

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.