Office Assistant

Job Description

60% Manage "front desk" responsibilities for KU Marketing

Respond to incoming departmental emails in a professional, timely manner. Direct guests to the appropriate room and answer questions from visitors. Accept, organize, and fulfill requests for KU marketing or promotional materials. Pick up, sort, and distribute department mail. Provide clerical assistance (copy, scan, sort, file documents, etc.) and help with similar tasks.

20% Office organization and housekeeping

Help stock supplies in conference rooms and other shared spaces. Ensure such spaces are kept tidy and appropriate for clients and guests. Assist with department vehicle maintenances like schedule and drop off for routine appointments, fill gas tank, etc.

20% Other duties as assigned

Clerical, fact-checking, or other work for creative or strategy teams, etc., as assigned by the business coordinator or the director.

Required Qualifications

• Undergraduate student enrolled at KU
• Excellent communication skills and professionalism as evidenced by application materials
• Valid U.S. driver's license

Preferred Qualifications

• Exceptional organization and time management skills, as evidenced in application materials.
• Courteous and professional demeanor in writing and in person, as evidenced in application materials.
• Knowledge of basic professional writing formats-emails, letters, etc, as evidenced in application materials.
• Highly attuned to details and follow-through; able to see a project from inception to completion and evaluation, as evidenced in application materials.
• A consummate self-starter: able to manage multiple tasks and deadlines with minimal supervisor input, to know what needs to be done and accomplish it, as evidenced in application materials.
• Ability to think critically and creatively to solve office challenges, as evidenced in application materials.
• Experience working in a professional office setting, as evidenced in application materials.
• Basic knowledge of office equipment and software-Microsoft Office systems, copiers etc, as evidenced in application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).