Office Coordinator

As an Office Coordinator at Perkins&Will:

• Provides administrative support such as receiving and distributing packages, coordinates shipping and couriers, maintain calendars, print documents, and answer phone calls.
• Assists with scheduling and coordinating office meetings/events and internal/external social gatherings or functions. Coordination of these functions can include sending out invites, studio furniture set-up and office tours.
• Assists in ordering/coordinating office supplies, food, coffee, and beverages.. Assists with keeping kitchen clean, stocked, and organized.
• Maintains professional appearance of office café' area, conference rooms, and common areas.
• Schedules and coordinates logistics for Lunch & Learns with reps.
• Provides administrative support to various practice areas, including document and presentation preparation.
• Coordinates travel logistics, handles expense reimbursements for senior management team and key leaders, and provides ad-hoc support.
• Additional administrative duties and tasks as assigned.

High-level Summary of Critical, Baseline Technical Skills and Certifications

Proficiencies

• Effective verbal, written communication, and organizational skills
• Strong attention to detail and excellent time management skills
• Proven ability to execute tasks and able to work independently
• Flexible, high service orientation, and a quick learner

Software

• Knowledge of Microsoft Outlook, Word, Excel, Power Point
• Deltek Vision

Licensure/Certifications/Education

• Bachelor's Degree preferred but not required

Requirements

To join us, you should have:

1-3+ years + of experience with a focus in an architecture firm or service industry experience

How to Apply:

Qualified and interested candidates should submit a resume.

Salary and Benefit Information:

We foster a culture that is diverse and inclusive and strive for pay practices that are fair, and competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate's qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities. We additionally review our pay practices, conduct pay equity audits, and ensure our managers are trained in our pay practices on an annual basis. At the time of this job posting, the annual salary range for a full-time position in Minneapolis is between $53,600 and $68,300, commensurate with qualifications. This position is part-time and will be pro-rated accordingly.

Justice, Equity, Diversity & Inclusion

At Perkins&Will we believe that inclusion spurs creativity and that innovation is born from an engaged culture of diverse people + ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.

"Design has the power to inspire joy, uplift lives, and strengthen the spirit of community."

• Equal Employment Opportunity Statement

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy ("EEO"), which is part of the Company's Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.

Pay Transparency Nondiscrimination Provision

Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.