Office Manager-Accounting & Finance

Department

Accounting & Finance, Chair

Compensation

$17.31 to Negotiable Hourly

 

The Office Manager will be responsible for supporting the Chair and 25-30 full- and part-time faculty in a variety of administrative and operational tasks. These include but are not limited to budgeting, travel, hiring and evaluations, scheduling of courses, reporting, and other duties as assigned.

Job Function

Budgeting & Travel

• Assist the Chair of the Department with budget preparation, tracking, and expense monitoring.
• Ensure compliance with university policies and procedures and prepare financial reports as required.
• Coordinate travel arrangements and expense reimbursements for faculty and staff.

Human Resources

• Prepare contracts and assist with the hiring and onboarding of new faculty and staff for the Department.
• Coordinating job postings, collecting applications, scheduling interviews, and providing support to the search committee and Chair, as needed.
• Assist with the faculty evaluation process, including coordinating the collection and compilation of evaluation materials and reports.

Scheduling

• Assist with the scheduling of courses and classrooms, ordering textbooks, and uploading syllabi.

Other

• Oversee maintenance of office equipment and ensure appropriate office supplies are available for the Department.
• Record meeting minutes, as needed.
• Assist with data gathering and reporting for enrollment, accreditation, graduate programs, and other needs.
• Perform additional duties as assigned by the Chair of the Department.

Marginal Functions:

Participate in workshops and seminars to maintain skills and expertise in new systems and updates to current systems.

Departmental Requirements:

• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Highly motivated and detail-oriented
• Proficiency in Microsoft Office Suite, especially Excel, is required.
• Experience with budgeting, financial tracking software, and current UNF systems is a plus.

 

 

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

 

 

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.