Payroll Tax Analyst

OVERVIEW: The Payroll Tax Analyst plays a critical role in ensuring the accurate, consistent, and timely (ACT) processing of payroll, tax reconciliation, and reporting across the organization. This role involves detailed oversight of payroll tax compliance, proactive identification of process improvements, and direct engagement with various internal departments including Payroll, Human Resources, Accounting, and Store Operations. The ideal candidate will be highly detail-oriented, tech-savvy with HRIS systems, and experienced in handling multi-jurisdictional payroll taxes independently.

KEY RESPONSIBILITIES:

• Timely process biweekly/weekly payrolls and maintain complete audit trails.
• Analyze payroll data to identify potential solutions for errors, overpayments, or improvement opportunities.
• Coordinate with HR and field teams to ensure accurate payroll setup and recordkeeping.
• Reconcile payroll tax liabilities and payments; support monthly, quarterly and year-end filings.
• Stay relevant and ensure adherence to all company, state, and federal laws and regulations, minimizing company exposure. Report any potential risks to the Payroll Manager.
• Register and manage payroll tax accounts across multiple states and jurisdictions.
• Generate payroll reports to reconcile taxes by state and tax type.
• Respond to agency inquiries and resolve tax-related issues directly.
• Complete the balance sheet for each payroll processed to ensure payroll was complete and accurate. Maintain support for balance sheet.
• Create custom reports and maintain payroll documentation and training materials.
• Build and maintain strong professional relationships with internal stakeholders, product providers, and technology partners, ensuring consistent support and compliance with business goals.
• Stay current on HRIS tools, training, and resources ensuring comprehensive understanding and alignment with company objectives.
• Perform additional duties as assigned.

KEY RESULT AREAS:

• Timely and accurate payroll processing and tax reporting
• Improved payroll tax controls and reconciliations
• Proactive identification and implementation of process improvements
• High standards of confidentiality and compliance
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