Payroll Coordinator

Position Summary
We are seeking a detail-oriented Payroll Coordinator with a strong understanding of California payroll laws and regulations, and experience with processing high volume payroll of anywhere from 700 to 3000 employees to join our team of dedicated professionals. This position can be based out of Los Angeles, California, or St. Louis, Missouri on a hybrid basis. This role requires a high degree of discretion, accuracy, and the ability to manage multiple deadlines.

Primary Responsibilities

• Provide administrative support to Sr. Payroll & Benefits Manager by preparing daily, weekly, bi-weekly, and quarterly reports
• Monitor payroll ticketing system and process requests to correct timesheet errors and make manual adjustments and corrections
• Ensure labor law compliance by reviewing meal and rest break data, and compiling necessary meal waiver forms
• Assists in manual check preparations, including final checks, severance pay, and bonuses
• Monitor non-exempt employee schedules to ensure adherence to shift start times
• Coordinate with HR regarding any employee changes in payroll including new hires, terminations, and tax status changes
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction
• Review and respond to unemployment claims with appropriate documentation. Review monthly unemployment statements
• Prepare and complete employment verification inquiries from outside agencies
• Maintain meticulous files, both electronic and hard copy
• Assist with year-end processes including W-2s, audit support, and compliance reporting.
• Stay current on federal, state, and local payroll laws, particularly updates to California Labor Code and EDD requirements.
• Other projects and duties as assigned

Qualifications:

• High School Diploma or GED equivalent is required; Bachelor's degree  is preferred
• 2+ years of  hourly payroll processing with a strong focus on California payroll
• 3+ years in a similar role with multi-state payroll processing is preferred
• Multi-state payroll experience is a plus
• Advanced proficiency with Workday and ADP Workforce Now is highly preferred 
• Intermediate knowledge of applicable labor laws and best practices
• Strong verbal and written communication skills
• Strong interpersonal skills to create and maintain a trusting relationship with staff and vendors
• Detail-oriented with analytical mindset
• Able to work independently while juggling multiple responsibilities and deadlines
• Able to act in a confidential capacity 
• Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint

About Gelfand, Rennert & Feldman
Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

This is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $54,995 - $69,992. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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