Accounts Payable Clerk

Key Responsibilities

Invoice Processing & Coding

• Enter vendor invoices into the financial system, ensuring accurate general ledger coding

• Handle a variety of expenses including utilities, marketing, raw materials, and insurance

• Review invoice details for accuracy and completeness

3-Way Matching & Purchase Order Verification

• Match purchase orders with shipping documents and invoices for inventory items

• Identify and resolve discrepancies with appropriate departments

• Ensure all documentation has proper approvals

Expense Report Management

• Review employee expense reports for accuracy, including receipts and GL account assignments

• Confirm managerial approvals are completed prior to reimbursement

Vendor and Internal Communication

• Communicate with vendors to resolve invoice-related issues

• Collaborate with department managers and supervisors to follow up on outstanding items

Check Runs and Filing

• Prepare weekly check runs and scan checks into the document imaging system

• Maintain digital and physical records according to company procedures

Month-End Close and Support

• Assist with month-end close processes

• Support special projects and reporting tasks as assigned by the AP Supervisor or Controller

Qualifications

• Associate’s Degree in Accounting, Business, or a related field preferred

• 1–3 years of experience in accounts payable or a finance-related role

• Proficient in Microsoft Excel, Outlook, and PDF software

• Experience with Sage X3 and SAP Concur is a plus

• Familiarity with accounting principles, including general ledger accounts and financial reporting

• Strong organizational skills and the ability to meet deadlines

• Excellent communication and interpersonal skills

Work Environment

• Office-based position in a collaborative team environment

• Standard Monday–Friday business hours

• Occasional overtime may be required during month-end or special projects

Salary $20-$24/hr (DOE)