Procurement And Contracts Compliance Manager

The Procurement & Contracts Compliance Manager is responsible for overseeing Moody's contract administration and purchase order process to ensure accuracy, efficiency, and compliance with institutional policies. This individual contributor role plays a key part in maintaining fiscal integrity by supporting contract lifecycle management, engaging with legal and finance to ensure appropriate approvals, and assisting in the development and enforcement of procurement policies.

This position interacts regularly with internal departments and external vendors, serving as a key liaison to ensure institutional needs are met while upholding compliance standards.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

• Administer the full contract lifecycle including intake, routing, review, approvals (legal/finance), execution, and repository maintenance for indicated departments.
• Coordinate the creation, tracking, and closure of purchase orders in alignment with institutional guidelines and budget parameters.
• Serve as a resource to departments on procurement procedures, contract preparation, and vendor selection processes.
• Liaise with Legal and Finance to facilitate contract approval workflows and resolve issues related to terms, risk, or compliance.
• Review contracts and POs for alignment with policy, financial controls, and approval authority thresholds.
• Maintain accurate records of vendor agreements, contracts, and renewals; proactively track expiration dates and renewal timelines.
• Interact with vendors as needed to clarify terms, negotiate updates, or resolve procurement issues.
• Contribute to the development, documentation, communication, and enforcement of procurement policies and procedures.
• Identify and recommend process improvements in procurement operations and systems.
• Prepare reports and metrics on contract and PO activity, vendor usage, and policy compliance trends.
• Reconcile invoice receipts to purchase orders and submit for payment processing.
• Perform other duties as assigned.

Minimum Requirements

• Bachelor's degree in Business Administration, Finance, Legal Studies, Supply Chain, or a related field.
• Five years of progressive experience in procurement, contract administration, or purchasing compliance.
• Experience working with legal teams on contract reviews and approvals.
• Strong understanding of procurement best practices and compliance frameworks.
• Exceptional attention to detail, organizational, and project management skills.
• Ability to collaborate across functions and build strong relationships with both internal stakeholders and vendors.
• Proficient in Microsoft Office Suite and experienced in ERP and contract management systems.

Preferred Requirements

• Experience with Oracle Cloud Financials and/or Conga (or other CLM systems).
• Professional certification (e.g., CPCM, CPSM, CPPO).
• Experience in higher education or nonprofit organizations.

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God's Word. If you are mission-minded, and have a servant's heart, join us as we look to further impact the Kingdom of God.

This position operates in a professional work environment with regularly established working hours. Hours can be flexible within the Monday - Friday timeframe, as agreed in advance and coordinating with other staff members' schedules, sometime between 7:00 AM - 5:00 PM. This position is expected to be in-office on campus a minimum of three days per week.

Additional Information

Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI's Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.