Senior Analyst, Administrative Support

About Analog Devices

Analog Devices, Inc. (NASDAQ: ADI ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $9 billion in FY24 and approximately 24,000 people globally, ADI ensures today's innovators stay Ahead of What's Possible™. Learn more at www.analog.com and on LinkedIn and Twitter (X).

          

Executive Assistant to IT org

The EA to IT organization will function in a dynamic global environment that requires self-direction, flexibility, adaptability, and initiative, as well as excellent judgment. This role functions as critical support for the CIO’s staff: strategically coordinating and managing schedules and time, keeping the leaders prepared, advising of outstanding issues, and proactively following up. 

Of key importance is oral and written communication.  In addition, the ability to anticipate and activate support, driving the correct and positive results in a self-directed manner for a fast-moving, growing, and changing organization. In addition to needing exemplary organizational skills, the EA must possess quick prioritization abilities with flexibility and the talent to multi-task.   

Global travel planning logistics and coordination will be required throughout the year as well as domestic travel.

ADI offers generous compensation and bonus structures, with room for growth in the direction of the EA’s talents, based on a dedication to excellence, a passion for the company’s global mission, and being driven by service. 

Responsibilities:

Communications

• Delivers exemplary customer service to all people who interact with the CIO, including fellow employees, peers, executives, customers, and vendors
• Strong influencing, interpersonal and communication skills
• Extremely strong ability to communicate effectively in both written and oral format with executive level management, and all internal/external contacts including government officials
• Willingness to understand the business and industry in which the department operates
• Serves as a liaison between the CIO’s leadership team and others as requested
• Anticipates the needs of the CTO by proactively identifying ways to address issues and resolve problems quickly
• Escalates issues within the department that warrant immediate attention
• Assists with our Team Culture initiatives to foster a caring and collaborative work environment
• Maintains positive, “can-do” attitude always and embeds enterprise collaboration across all teams
• Works closely with administrative team to share best practices and foster a collaborative work environment

Calendar management

• Proactively manages and prioritizes calendars and itineraries to ensure more effective use of the leaders’ time
• Proactively resolves scheduling conflicts

Travel management

• Manage all travel for leaders – domestic and complex international travel including researching and providing proper paperwork, visas, etc.

Budget Management/Reports

• Manage all T&E expense reports for the leadership team 
• Track expense reports in T&E tracking and present to leaders monthly

Project Management

• Monitors administrative assignments within the organization to set priorities for meeting deadlines and to balance workloads

• Manage projects for staff including maintaining files, statistical reports, and analysis, etc.
• Tracks ongoing projects and keeps team on task and timely
• Ensures that the group operates in an efficient manner by supporting team calendar and project related duties

Meeting & Events Management

• Assists with meeting preparation ensures appropriate meeting rooms and/or virtual links are booked, managing AV equipment needs, F&B needs, ensures all documentation needed for meetings are prepared and distributed and/or printed ahead of time
• Takes meeting notes and actions as needed
• Assists team and other administrative assistants with large meetings, offsites meetings, customer meetings, and vendor meetings, etc.
• Assists with planning and executing large offsite events
• Willingness to understand the business and industry in which the department operates

Additional Skills

• Provides administrative support to CIO’s leadership team, including using technology platforms to foster streamlined planning and meeting management
• Works with IT to resolve meeting room issues
• Organizes workload to comply with deadlines and priorities and work independently to complete routine department or group functions
• Ability to adapt to and reprioritize shifting or competing priorities
• Strong organizational and technical skills including 
• PowerPoint – proficient at building customized templates, formatting, and embedding images and videos
• Excel – Proficient at building customized spreadsheets, pivot tables, and sorting features for ease of manipulation of data
• Workday – Understanding of Workday features and how to navigate system for key deliverables
• Virtual/Hybrid Conferencing – understanding of how to leverage WebEx, Microsoft Teams, and Zoom for virtual meetings including setting up meeting and managing all logistics
• MS Teams – understanding of key features beyond virtual conferencing and how teams can leverage for speed to action and communication in a virtual environment
• Share Point – understanding of key features, how to navigate and maintain team sites
   

Requirements

• Senior-level support experience
• Superior oral and written communication skills
• Meeting & Events experience
• High level of professionalism, confidentiality, and discretion
• Proficiency in Microsoft Office suite
• Impeccable organizational and time-management skills
• Self-directed and proactive decision-making ability 
• Strategic management of changing and complex calendar
• Global travel management
• Bachelor’s degree or equivalent experience

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export  licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls.  As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

EEO is the Law: Notice of Applicant Rights Under the Law.

Job Req Type: Experienced

          

Required Travel: Yes, 10% of the time

          

Shift Type: 1st Shift/Days

The expected wage range for a new hire into this position is $82,400 to $113,300.

• Actual wage offered may vary depending on work location, experience, education, training, external market data, internal pay equity, or other bona fide factors.

• This position qualifies for a discretionary performance-based bonus which is based on personal and company factors.

• This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time, and other benefits.